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Administrative Support for Demonstration Equipment
2 months ago
Location: Dundee area
Hours: Full time, 09:00 to 17:00 with an hour for lunch
Contract Length: 5 to 6 months
Pay Rate: £12.00 to £14.00 per hour, depending on experience
Pertemps Scotland is seeking a dedicated and organized Demonstration Equipment Administrator to join our team in Dundee. This role is crucial in ensuring the smooth operation and coordination of demonstration equipment, supporting both customers and field sales personnel.
Key Responsibilities:- Schedule and Maintain Equipment Calendars: Coordinate customer and field sales personnel requirements concerning equipment.
- Initial Order Processing: Raise initial orders for equipment on SAP.
- Purchase Order Management: Process purchase orders for demonstration equipment hires and handle them through to invoicing.
- Customer and Sales Communication: Communicate with customers and sales personnel via phone, SMS, and email.
- Equipment Availability and Location: Respond to queries relating to the availability and location of demonstration equipment for business managers.
- Audit and Reconciliation: Participate in audit counts and reconciliations.
- Demonstration Equipment Distribution: Prepare and coordinate the distribution of demonstration equipment and follow up on overdue reports.
- Equipment Storage and Maintenance: Maintain demonstration department areas in a clean and tidy condition.
- Ad Hoc Duties: Perform other duties related to demonstration equipment and storage as needed.
- Education: Educated to higher level or above.
- MS Office Experience: Previous experience working with MS Office applications.
- Fast-Paced Office Environment: Experience in a fast-moving office environment.
- Attention to Detail: Excellent attention to detail.
- Communication Skills: Polite and courteous manner in all situations.
- Relationship Building: Ability to build good relationships with field-based personnel.
- English Communication: Strong verbal and written English communication skills.
- Pressure Management: Ability to work calmly under pressure.
- Teamwork: Willingness to go the extra mile during busy times.
- Independence: Ability to work independently.
- IT Skills: Proficient in IT skills including the use of Microsoft Excel, Outlook, Teams, SAP, and Salesforce.
