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Administrative Support Specialist

2 months ago

Gateshead, Gateshead, United Kingdom Office Angels Full time
Exciting Opportunity: Administrator (Permanent)

Office Angels is seeking a proactive Administrator to join our client's team in Team Valley, Gateshead. As a key member of the project management team, you will provide comprehensive administrative support to ensure smooth and efficient processes across all stages of the project lifecycle.

Key Responsibilities:
  • Set up projects in the CRM system and generate certificates as required
  • Process sales orders and maintain logs
  • Book pre-start meetings for Project Managers and relevant vendors, and prepare required documentation
  • Raise purchase orders and handle stock and material requests and replenishment
  • Manage the administrative process for all projects within the team
  • Update project programmes and requirements via the in-house system
  • Create, print, and distribute site files for the Project team
  • Assist with compliance admin duties and raise sub-contractor payment certificates for Project Manager sign-off
  • Address invoice queries and create and manage project files
  • Scan and file all project returns and maintain business logs
  • Handle incoming enquiries and manage shared inboxes
Requirements:
  • Proven experience in a strong administrative role with high-level communication skills
  • Ability to work efficiently in a fast-paced environment while maintaining accuracy
  • Strong verbal and written communication skills, capable of interacting with various departments and external contacts
  • Highly organised with excellent time management and the ability to meet deadlines
  • Self-motivated and capable of working independently
What We Offer:
  • Permanent contract with a competitive salary of £27,000 - £29,000 (negotiable depending on experience)
  • Location: Team Valley, Gateshead
  • Free onsite parking and a corporate rate private healthcare plan
  • 24 days annual leave + birthday off + bank holidays and long service benefits