Commercial Litigation Secretary

4 weeks ago

London, Greater London, United Kingdom Owen Reed Full time
Job Opportunity

Owen Reed is seeking a highly skilled Property Litigation Secretary to join their top law firm in London.

The Dispute Resolution Team

We offer a comprehensive range of litigation services, including commercial and financial disputes, contentious trust and probate cases, and property conflicts (both commercial and residential). Our team also specializes in legal matters related to sports, education, privacy, defamation, and media.

Key Responsibilities

  • Coordinate and manage multiple schedules and appointments efficiently
  • Create documents and presentations using Microsoft Office applications (Word, Excel, PowerPoint)
  • Maintain professional and timely communication with clients
  • Organize domestic and international conference calls
  • Schedule internal and external meetings
  • Complete and submit expense reports
  • Coordinate Continuing Professional Development (CPD) points and training seminars
  • Arrange UK and overseas courier services
  • Handle photocopying, scanning, faxing, and filing as needed
  • Manage email correspondence, including attachments and filing
  • Prepare monthly bills and draft narratives
  • Open and close files as required
  • Collaborate with departmental staff and partners to prioritize tasks
  • Monitor account balances and bill payments within the system
  • Maintain a detailed log of billing information
  • Ensure the upkeep and organization of departmental directories
  • Assist colleagues within the department as necessary

Requirements

  • The ideal candidate will provide a wide range of secretarial, document processing, and administrative support to fee earners.
  • This role requires knowledge of legal terminology and procedures, along with relevant technology. Duties include client service and word processing.

Essential Skills

  • Excellent word processing skills
  • Advanced competency in Office 2010 (Outlook, Word, Excel)
  • Strong organizational skills and attention to detail
  • Ability to maintain confidentiality and adaptability
  • Professional demeanor with strong written and verbal communication skills
  • Ability to prioritize and multitask effectively

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