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Legal Administrative Assistant

3 months ago

Kingston upon Thames, United Kingdom Brook Street Full time
Position Overview:
This role presents an excellent opportunity for individuals to serve as an Administrative Officer for our client, Brook Street. The position involves various administrative responsibilities, including the preparation of documentation and the maintenance of organized filing systems.

Key Responsibilities:
1. **Administration Tasks:**
- Preparing necessary documents and files for court sessions, hearings, and meetings.
- Producing official court and tribunal documents.
- Conducting general photocopying and filing duties.
- Updating and maintaining records in the internal computer system.
- Managing post opening and dispatch.
- Organizing meeting rooms and supporting training sessions and group activities.
- Preparing meeting agendas, instructions, and handouts.

2. **Drafting Duties:**
- Composing standard letters, minutes, notes, reports, and submissions according to established guidelines.

3. **Operational Support:**
- Clerking for civil and family courts, ensuring all materials are current and accessible.
- Assisting court users and managing schedules and files.
- Communicating with relevant parties and serving court documents.
- Handling inquiries in person, via phone, and in writing.
- Collaborating with team members to ensure productive meetings and problem-solving.

4. **Casework Processing:**
- Managing standard documentation, court orders, claims, and legal aid information.
- Ensuring accuracy in court results and documentation.

5. **Verification and Compliance:**
- Checking documents and records against established criteria and regulations.
- Ensuring all administrative documentation meets quality standards.

6. **Information Management:**
- Collecting and assembling data for reports and statistical analysis.
- Preparing for daily team meetings by gathering necessary information.

7. **Financial Processing:**
- Conducting basic financial calculations and producing reports.
- Managing limited expenditures on behalf of the office.

Inclusivity Commitment:
Brook Street is dedicated to supporting the Armed Forces Covenant and guarantees interviews for veterans and military spouses who meet the essential criteria. We are also a Disability Confident Leader, ensuring equal opportunities for candidates with disabilities.