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People Services Coordinator
2 months ago
We are seeking a highly organized and detail-oriented People Services Coordinator to join our team on a part-time, 12-month fixed-term contract to cover maternity leave.
This role can be based at our office on a hybrid basis or be based remotely. If based remotely, you will need to spend on average 4 out of 5 days onsite in our office during your first month for training and orientation.
Main Responsibilities- Provide comprehensive people services to the wider business, ensuring the provision of an excellent HR service to managers, colleagues, and other internal stakeholders.
- Support the People and Centre of Excellence (COE) teams by providing administrative support, including but not restricted to references, DBS and Right to Work checks.
- Process all employment contract-related changes, ensuring all changes are made promptly and accurately on the HR System and produce the relevant documentation.
- Monitor and respond appropriately to emails to the shared services email inbox.
- Support the People Business Partners/Advisor by taking notes in meetings.
- Support the People team with relevant projects as required.
- Provide general administrative support to the People Business Partners.
- Provide administration support for reward and benefits initiatives.
- Review and ensure the Employee benefits portal is accurate and up to date.
- Act as a first point of contact for benefit providers.
- Provide support to the Data Analyst where required.
- Act as 'super administrator' for the HRIS.
- Co-ordinate and prioritise requests for changes to the HR system functionality.
- Ability to build strong working relationships with line managers and team members.
- Strong customer service orientation.
- Organised with the ability to effectively prioritise workload and multi-task effectively.
- Excellent attention to detail.
- Resilience when working under pressure and to tight timescales.
- Comfortable working within a small team, with crossover of roles.
- Acts on own initiative.
- Flexible approach to work.
- A desire to challenge the norms and seek continuous improvement.
- Confidentiality and an understanding of GDPR.
- Knowledge of administration processes and practice (ideally within HR).
- Tech savvy, specifically MS Office Suite (any experience with HR systems would also be ideal).
- Excellent communication skills, written and verbal (English).
- Good numeracy skills.
