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Accounts Payable Assistant
2 months ago
Job Summary:
Norton Rose Fulbright LLP is seeking an experienced Accounts Payable Assistant to join our global finance team in London. As an Accounts Payable Assistant, you will play a key role in supporting the accounts payable function for the EMEA region, ensuring timely and accurate processing of invoices, expense claims, and payments.
Key Responsibilities:
- Expense Management: Review and process expense claims in Emburse, ensuring compliance with specified criteria and verification checks.
- Invoice Processing: Review and process chargeable and non-chargeable invoices in Emburse, completing any required information for accurate processing.
- Query Handling: Provide support and liaison with the finance team on queries, outstanding bank reconciliation items, recharge queries, and other accounts payable matters.
- Service Desk: Liaise with the Chrome River service desk and regional office finance to resolve invoice fails or rejections, escalating to the Team Lead or Service Manager as required.
- Automatic Payments: Prepare payment runs in SAP using pre-defined criteria, making adjustments as required by finance teams, and processing the payment run in SAP once approved.
- Disbursements and Recharges: Manage the upload processes for regional offices, receiving data for recharges, ensuring corresponding invoices are processed, reformating data for uploads, managing exception items, and resolving Revenue Controllers' queries.
Requirements:
- Team Player: Enjoy working as part of a team, sharing knowledge and feedback with peers and managers, proactive, and working towards shared goals.
- Problem-Solving: Follow defined standard operating procedures while exercising good judgment and decision-making when presented with anomalies and non-standard requests, using appropriate escalations to resolve issues promptly.
- Client Focus: Demonstrate a keen sense of responsibility and client service attitude, working to agreed service levels.
- Communication: Possess excellent interpersonal skills, able to communicate professionally and approachably at all levels, both verbally and in writing.
- Technical Skills: Proficient in Microsoft Office suite (Excel, Word, and Outlook), with a working knowledge of a finance function, experience in accounts payable, and knowledge of SAP, Emburse, or other invoice/expense workflow solutions.
About Us:
Norton Rose Fulbright LLP is a global law firm with over 50 offices and 7,000 employees worldwide. We provide a full business law service to the world's preeminent corporations and financial institutions. Our strategy and culture are closely entwined, with a focus on global collaboration, innovation, and commercial acumen. We value our people's contributions and offer a range of family-friendly and inclusive employment policies, as well as access to programs and services aimed at nurturing their health and overall wellbeing.
Equal Opportunities Employer:
We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know.
