Legal Secretary

2 weeks ago

Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom William James Recruitment Full time
Job Title: Legal Secretary

We are seeking a highly organised and motivated Legal Secretary to support our Real Estate team in Newcastle. The successful candidate will provide essential administrative and secretarial assistance to ensure the smooth day-to-day operations of the department.

Key Responsibilities:
  • Coordinate with fee earners to manage and prioritise workloads effectively
  • Accurately produce a variety of documents, including both copy and audio typing
  • Manage diaries, scheduling meetings, and keeping track of fee earners' commitments
  • Handle incoming and outgoing mail and correspondence with a high level of professionalism
  • Communicate directly with clients, taking instructions and maintaining comprehensive client records
  • Assist with billing and the preparation of legal documents, following established precedents
  • Prepare legal forms, ensuring all deadlines are met and time is recorded efficiently
  • Open and manage new client files, ensuring full compliance with anti-money laundering regulations
  • Maintain an organised and efficient filing system for fast and accurate information retrieval
Key Skills & Attributes:
  • Impeccable attention to detail
  • Seasoned legal secretary
  • Self-driven with a proactive, positive attitude
  • Excellent time management and organisational abilities
  • Confident in using Microsoft Office and other IT tools
  • Strong communication skills with a professional and approachable manner
  • Reliable, adaptable, and able to manage multiple tasks within a busy environment
The Benefits:
  • Excellent basic salary
  • Generous Annual Leave + Bank Holidays + Christmas Shutdown
  • Superb working environment
  • Company pension
  • Ongoing training and development
  • Accessible public transport (transport links to train and bus routes)

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