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Facilities Operations Coordinator
2 months ago
We are seeking a highly organized and diligent Facilities Assistant to contribute to the smooth operation of our facilities and support the overall success of our organization.
Key Responsibilities:
- Assist with various tasks related to the maintenance and upkeep of our facilities.
- Ensure facilities are stocked with necessary supplies and equipment.
- Coordinate with vendors and contractors as necessary.
- Provide professional and efficient Client Reception and Office Management support service.
- Receive and welcome visitors, creating a favorable impression of the company.
- Ensure provision of stationery and office supplies, consumables, and catering products.
- Sort and distribute incoming mail, ensuring outgoing mail/packages are prepared for courier collections.
- Manage reprographic machines, providing a consistent service and troubleshooting as required.
- Proactively manage the cleaning provider and general office conditions.
- Initiate documented contractor/supplier/team meetings to maintain service excellence.
- Manage planned preventative and reactive maintenance with sub-contractors.
- Conduct regular workplace and safety inspections, maintaining good housekeeping.
- Contribute to First Aid, Security, and Fire safety requirements.
- Regularly update the site operations file to ensure documentation is current.
- Work in line with the Client's environmental policy and initiatives.
- Resolve problems or complaints, handling queries within own knowledge and experience.
Requirements:
- Fluent in English Language, both written and spoken.
- Computer literate and able to use standard word processing and spreadsheet software.
- Familiarity with office network telephony systems.
- Experience of working in a Facilities Management operation.
- Previous experience of working in an outsourced contract environment.
