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Project Lead

2 months ago

Glasgow, Glasgow City, United Kingdom University of Glasgow Full time
Job Overview

The successful candidate will oversee the execution of all project goals and the delivery of essential outcomes, while providing comprehensive professional and organizational support to the Principal Investigator.

This role encompasses supervision of all project functions; conducting research and preparing reports and presentations; engaging with key internal and external stakeholders; and proactively managing critical components of project execution.

The individual will report directly to the Principal Investigator and will be situated within the Information Studies department of the College of Arts.

Key Responsibilities 1.

To strategize and implement effective operational support for the administration and management of the AHRC-funded project, ensuring oversight of project milestones and deliverables across various partners and collaborators for successful project completion.

2.

Assist the Principal Investigator and their project management team in monitoring overall project development, execution, and progress to guarantee successful outcomes.

3. Maintain the comprehensive project plan, making updates as necessary, and ensuring alignment with the Risk Register. 4.

Establish and sustain effective communication channels to ensure the seamless flow of information and robust relationships among project partners and key stakeholders, including organizing and coordinating pertinent meetings.

5.

Proactively plan and coordinate the development of project activities and workshops, while monitoring the execution of these initiatives by project partners and collaborators.

6. Manage all relationships with project partners, serving as the primary contact for external collaborators and organizations, including new partners providing content and expertise as needed. 7. Oversee the implementation of the project's engagement and dissemination strategy. 8. Organize outreach and impact events. 9. Coordinate project reporting, facilitating regular project review meetings, including monthly workstream reports and annual evaluations, while supporting project closure. 10. Provide specialized advice and assistance for all inquiries related to the project. 11.

Collaborate with the Principal Investigator and their project management team to organize and manage financial and business processes, ensuring all project aspects meet their budgetary forecasts and key performance indicators.

12. Monitor and manage budget allocation and expenditures. 13. Deliver management information, forecasting, and analysis to support project, school, college, and university requirements. 14.

Assist the Principal Investigator and their project management team in creating and maintaining the project risk register, GANTT chart, action logs, etc., in support of the overall project.

15.

Lead the management of knowledge generated by the project and support the development of the impact and innovation pipeline related to the project.

16.

Identify and implement opportunities to enhance administrative systems, processes, and procedures to improve project delivery management.

17. Undertake any other relevant project management support tasks as required.

Qualifications, Skills, and Experience Essential Knowledge / Qualifications: A1 Demonstrated competencies required for this level of position, having acquired the necessary knowledge and skills through similar roles.

Or:

A Scottish Credit and Qualification Framework level 9 (Ordinary Degree, Scottish Vocational Qualification level 4), or equivalent (including professional accreditation with relevant formal training), along with experience in similar or related roles. A2 Expertise in project management.

A3 Understanding of data integrity and its significance.

Desirable: B1 Postgraduate degree or qualification in a related field.
B2 Familiarity with the Higher Education research landscape and large-scale research grant management.
B3 Understanding of grant application processes, including costing and funder guidelines.
B4 Knowledge of the regulatory framework governing research in a specific College area.

B5 Awareness of administrative and support systems essential for project management, along with process design, systematic improvement, and monitoring.

Essential Skills: C1 Exceptional people management and interpersonal abilities.

C2 Proficient in project management, both for short-term deadlines and longer-term initiatives involving multiple conflicting priorities across various organizational units.

C3 Strong oral and written communication skills, capable of engaging with all levels.
C4 Excellent organizational and planning skills, with the ability to meet tight deadlines.
C5 High level of numeracy and attention to detail and accuracy.
C6 Advanced influencing and negotiation skills.
C7 Proficient IT skills, particularly in database management and Excel.
C8 Effective networking abilities.
C9 Capacity to exercise initiative and judgment, working independently as well as part of a team.
C10 Flexibility to adapt to changing environments.
C11 Ability to interpret complex guidelines and prepare reports and budgets in accordance with established requirements.
C12 Competence in assessing risks and financial implications.

Desirable: D1 Proven skills in change management.

Essential Experience: E1 Significant experience in relevant research administration or project management in a similar or related role.
E2 Experience in processing, analyzing, and presenting data for diverse audiences.
E3 Proven ability to successfully coordinate the work of project staff and teams.
E4 Experience in preparing costing models and tracking budgets, with support from specialized staff.
E5 Experience in navigating a complex matrix organizational structure.

Desirable: F1 Experience in the Higher Education sector and supporting academic work.
F2 Experience in conducting research within academia.
F3 Experience in providing high-quality advice and guidance on research management.
F4 Experience in applying for funding for research projects.
F5 Experience in developing and implementing impact and innovation plans, with support from specialized staff.
F6 Experience in project management within a digital humanities or cultural heritage context. Terms and Conditions Salary will be at Grade 7, with a range of £39,347 - £44,263 per annum.

This position is full-time (35 hours per week) and fixed-term.

As part of Team UofG, you will be part of a world-changing, inclusive community that values ambition, excellence, integrity, and curiosity.

The University of Glasgow is committed to ensuring that all employees are eligible to live and work in the UK.

Individuals requiring a Skilled Worker visa to work in the UK must meet the eligibility criteria for the visa route to be assigned a Certificate of Sponsorship.