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Executive Assistant to Director
2 months ago
Are you a highly organized and proactive individual looking for a challenging role as a Personal Assistant to a Director? We are seeking an exceptional candidate to provide comprehensive support to a Leadership Team member at our Shared Service Centre in Leicester.
This is a hybrid working opportunity, with 2 days in office and 3 days working from home. As a Personal Assistant to Director, you will be responsible for complex calendar management, organizing international travel, and preparing detailed itineraries for visiting stakeholders.
You will also be responsible for organizing weekly, monthly, and quarterly meetings, producing documents, briefing papers, reports, and presentations, and managing various weekly and monthly projects.
Key responsibilities include:
- Calendar management
- Organizing international travel, including visas and exploring global traveller solutions
- Organizing and preparing detailed itineraries for visiting stakeholders
- Organizing weekly, monthly, and quarterly meetings, agenda planning, meeting governance, minute taking, pre-reads, actions and following up on actions
Requirements:
- Previous experience within a similar team administrator, Personal Assistant or Executive Assistant position
- Exceptional written and communication skills
- Excellent IT skills, including knowledge of a range of software packages - knowledge of Microsoft Teams is essential
- Ability to work under pressure and to tight deadlines
- Good organizational and time management skills
- Excellent interpersonal skills
- Ability to work on your own initiative while being honest and reliable
- Ability to demonstrate attention to detail
- Flexibility and adaptability to manage a range of different tasks and to work extra hours to meet deadlines
- Discretion and an understanding of confidentiality issues
Benefits:
- Hybrid working with a flexible working approach
- An opportunity to work within an inclusive and people-focused organization
- Opportunities for new and varied experiences
We are proud to be a disability confident employer and welcome applicants of all backgrounds, experiences, and abilities.
By applying, you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
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