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Real Estate Assistant

2 months ago

Bathpool Somerset, United Kingdom Hawk 3 Talent Solutions Full time

Hawk 3 Talent Solutions is seeking to recruit two skilled Conveyancing Assistants/Secretaries to join a well-established legal firm.


Position Overview:
This role offers the flexibility to work in various locations within Somerset.

Working Hours:
Full-time position from 9:00 AM to 5:00 PM, Monday through Friday.

Compensation:
Salary ranges from £22,000 to £24,000 annually.

Our client is a distinguished law practice dedicated to delivering outstanding legal services. They are in search of a professional and approachable Conveyancing Assistant/Secretary to enhance their team.

Key Responsibilities:
- Maintain files in accordance with Lexcel/CQS Standards.
- Ensure effective management of file housekeeping and utilize the case management system accurately as per firm protocols.
- Employ various software tools to support the case management system, including Microsoft Word, Outlook, and Excel for generating correspondence, documents, presentations, records, and accounts.
- Manage diaries, schedule appointments, and attend meetings as required, assisting with note-taking.
- Create, photocopy, and print necessary documents.
- Engage in marketing initiatives at the firm, departmental, or office level.
- Oversee financial controls, particularly cash-flow management through the collection of funds and billing processes.
- Ensure timely closure of files upon completion, maintaining balanced ledgers and initiating feedback requests with Review Solicitors.
- Meet all deadlines and respond promptly to phone inquiries, ensuring accurate notes are recorded and communicated to the relevant team members without delay.

Requirements:
- Provide comprehensive clerical and administrative support to fee earners, working collaboratively or independently.
- This role is crucial for the administration and efficient operation of the business.
- Assistants/Secretaries will coordinate and implement office procedures and may be tasked with specific projects or oversee junior staff.

Benefits:
- Opportunities for professional growth and development.
- A friendly and supportive workplace culture.
- Comprehensive company benefits package.
- 25 days of annual leave plus bank holidays.

Hawk 3 Talent Solutions is committed to the selection, recruitment, and development of the best candidates, basing decisions solely on job suitability. We value your interest in this position and look forward to potential collaboration in the future.