Finance Officer

1 month ago

East Grinstead, United Kingdom Imago Dei Prison Ministry Full time
Job Description

Imago Dei Prison Ministry is seeking a part-time Finance Officer to support our growth and ensure the smooth day-to-day running of our finances. The role will involve working with QuickBooks and associated applications to ensure compliance with statutory financial regulations and coordinating the preparation of data to meet reporting requirements.

Main Responsibilities
  1. Accurate data input and analysis using accounting software and other commercial systems
  2. Processing transactions, including purchase ledger, sales ledger, nominal ledger, payroll journals, general journals, and bank posting
  3. Completing bank reconciliations, petty cash reconciliations, cash flow analysis, and reconciliation of Balance Sheet accounts on a monthly basis
  4. Monitoring and processing expenses and coordinating the management of company cards
  5. Coordinating cash management and banking, including thanking donors
  6. Running payroll, processing pensions, and resolving related issues and issuing associated notices and documents
  7. Assisting in the preparation of accruals, prepayments, and other relevant journals to produce management accounts
  8. Working closely with the Head of Fundraising in processing and monitoring grants, donations, and gift aid claims, and supporting non-financial managers with associated processes and documentation
  9. Working with the Head of Fundraising and CEO in setting and monitoring budgets and assisting non-financial managers in interpreting, preparing, and monitoring related information
  10. Supporting and training Budget Holders and other staff in using financial information, systems, and tools, and working with managers to resolve more complex issues and develop appropriate financial systems
  11. Attending meetings and liaising with colleagues as required
  12. Attending staff meetings and training relevant to the role
  13. Complying with all relevant Health & Safety, Safeguarding, DEI, and GDPR Guidelines
  14. Working with colleagues to actively promote the work of the charity and participate in fundraising
  15. Ensuring compliance with internal quality assurance standards
  16. Upholding and promoting the Mission and Values of the Charity
  17. Undertaking any such appropriate duties as directed by the charity from time to time
Requirements
  • Proven ability to support a significant finance function
  • An appropriate financial qualification
  • An understanding of, and interest in, women in the Criminal Justice System, their situations, and the opportunities they may want and/or need
  • Experience of financial administration in the charity sector
  • Experience of working with QuickBooks
  • Experience of Petty Cash management
  • Excellent computer skills, including using main Microsoft packages, as well as experience of remote working and related systems
  • Experience of payroll administration, including Sage Payroll
  • Experience of supporting the preparation of organisational budgets and cash flow management
  • The ability to work effectively as part of a team as well as the ability to work alone
  • Good interpersonal skills
  • Good communication skills (verbal and written)
  • Sound understanding of the differing requirements of management accounts and statutory accounts, particularly in a charity setting
  • Highly organised and methodical
  • The proven ability to maintain resilience and optimism in the face of challenges and changing priorities and circumstances
  • Ability to travel on occasion to different locations
  • Excellent understanding of GDPR requirements and Data Protection
  • Understanding of and adherence to organisational Code of Conduct, supporting positive change across the charity
Desirable Skills and Experience
  • Experience of working with EPOS or similar commercial systems
  • Experience of using digital tools to modernise a finance function
  • Excellent communication skills, with the ability to coach and support non-financial staff in developing their financial skills
Job Details and Benefits
  • Hours: 26.25 hours per week (3.5 days a week)
  • Salary: £25,000 per year pro rata
  • Holiday: 28 days per year pro rata plus bank holidays
  • Reporting to: Head of Fundraising
  • Location: Office-based in East Grinstead, hybrid working options possible

The benefits of working with Imago Dei Prison Ministry include a generous leave allowance, flexible working options, additional days leave for your birthday when it falls on a working day, regular Rest & Refresh Days, staff training, quarterly team days, and a fantastic company culture.

We are seeking to recruit a Finance Officer as soon as possible. All job offers are subject to satisfactory references, right to work, and DBS checks. Imago Dei Prison Ministry is a Christian organization, and applicants must be sympathetic to the Christian faith. However, Imago Dei Prison Ministry welcomes and encourages applications from people of all backgrounds and does not discriminate on the basis of disability, race, ethnicity, gender, religion, sexual orientation, age, or criminal record.

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