Service Administrator

1 week ago

Derby, Derby, United Kingdom Hydro Systems Full time
About Hydro Systems

Hydro Systems is a leading global aerospace company with a strong presence in the UK. Our company specializes in the production and delivery of aerospace tooling, working closely with high-profile OEMs to deliver quality products.

Job Summary

We are seeking a highly skilled Service Administrator to join our team. The successful candidate will be responsible for booking in new service jobs, following up on open quotations, and raising invoices for completed jobs. The role will also involve liaising with customers, supporting the team with administrative tasks, and contributing to the growth and development of our UK-based capabilities.

Key Responsibilities
  • Booking in new service jobs in our SAP and Geeni systems
  • Checking and actioning jobs at the sales gate on Geeni
  • Following up on open quotations and processing approvals for service
  • Updating open WIP reports for invoicing purposes
  • Closing out completed jobs and creating delivery notes
  • Raising invoices for completed jobs
  • Creating service repair quotations
  • Creating service notifications
  • Liaising with customers on queries and AOG requests
  • Compiling and administering work instruction packs for the operations team
  • Generating quotations and ensuring orders are processed in a timely manner
  • Invoicing spares and service jobs
  • Ensuring deliveries are on time and escalating if there is a delay
  • Communicating with customers and other client personnel to build and maintain effective business relationships
  • Developing product knowledge and staying up-to-date with industry developments
  • Supporting the service team with administrative duties and providing holiday and absence cover as required
Requirements
  • Key skills and qualifications in administration, with a strong focus on customer service
  • SAP experience is desirable but not essential, as training will be provided
  • Excellent communication and interpersonal skills, both written and verbal
  • Strong computing skills across the Microsoft Office suite, including Excel and Word
  • Attention to detail and ability to identify anomalies in data
  • Experience working in an engineering environment is advantageous
  • Flexibility and adaptability, with the ability to work unsupervised and manage own priorities and workloads
  • Self-discipline and excellent organizational and time management skills
About the Role

This is an exciting opportunity for an individual who wants to develop their skills further in a fast-paced environment. The Service Administrator will play a key role in supporting the growth and development of our UK-based capabilities, working closely with our team to deliver quality products and services.

We offer a competitive salary and a range of benefits, including a company pension scheme, health care plan, and life assurance. We also provide opportunities for continuous development and training, to help you achieve your career goals.

  • Service Administrator

    7 days ago

    Derby, Derby, United Kingdom Hydro Systems Full time

    {"title": "Service Administrator", "description": "Job SummaryWe are seeking a highly organized and detail-oriented Service Administrator to join our team at Hydro Systems. As a Service Administrator, you will be responsible for providing administrative support to our service team, ensuring seamless communication with customers, and maintaining accurate...

  • Service Administrator

    7 days ago

    Derby, Derby, United Kingdom Hydro Systems Full time

    {"title": "Service Administrator", "description": "Job SummaryWe are seeking a highly organized and detail-oriented Service Administrator to join our team at Hydro Systems. As a Service Administrator, you will be responsible for providing administrative support to our service team, ensuring seamless communication with customers, and maintaining accurate...

  • Service Administrator

    1 day ago

    Derby, Derby, United Kingdom Hydro Systems Full time

    About This RoleWe are seeking a highly organized and detail-oriented Service Administrator to join our team at Hydro Systems. As a Service Administrator, you will play a critical role in supporting our operations team by providing administrative support and ensuring the smooth execution of service jobs.Key ResponsibilitiesBooking in of new service jobs in...

  • Service Administrator

    1 day ago

    Derby, Derby, United Kingdom Hydro Systems Full time

    About This RoleWe are seeking a highly organized and detail-oriented Service Administrator to join our team at Hydro Systems. As a Service Administrator, you will play a critical role in supporting our operations team by providing administrative support and ensuring the smooth execution of service jobs.Key ResponsibilitiesBooking in of new service jobs in...

  • Service Administrator

    2 weeks ago

    Derby, Derby, United Kingdom Hydro Systems Full time

    About Hydro SystemsHydro Systems is a leading global aerospace company with a strong presence in the UK. Our company specializes in the production and delivery of aerospace tooling, working closely with high-profile OEMs to deliver quality products day in, day out.Job SummaryWe are seeking a highly skilled and motivated Service Administrator to join our...

  • Service Administrator

    2 weeks ago

    Derby, Derby, United Kingdom Hydro Systems Full time

    About Hydro SystemsHydro Systems is a leading global aerospace company with a strong presence in the UK. Our company specializes in the production and delivery of aerospace tooling, working closely with high-profile OEMs to deliver quality products day in, day out.Job SummaryWe are seeking a highly skilled and motivated Service Administrator to join our...

  • Administrative Support Professionals

    2 weeks ago

    Derby, Derby, United Kingdom Quality Service Recruitment Limited Full time

    Job Title: Office AdministratorsJob Type: Full-time, Long-termCompany: Quality Service Recruitment LimitedLocation: Remote (Flexible)Job Description:We are seeking an experienced Administrative Support Professional to join our team on a long-term basis. As an Office Administrator, you will be responsible for providing administrative support to our clients,...

  • Administrative Support Professionals

    2 weeks ago

    Derby, Derby, United Kingdom Quality Service Recruitment Limited Full time

    Job Title: Office AdministratorsJob Type: Full-time, Long-termCompany: Quality Service Recruitment LimitedLocation: Remote (Flexible)Job Description:We are seeking an experienced Administrative Support Professional to join our team on a long-term basis. As an Office Administrator, you will be responsible for providing administrative support to our clients,...

  • Senior Administrator

    2 weeks ago

    Derby, Derby, United Kingdom Compass-uk Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Administrator to join our team at Compass-uk. As a key member of our administration team, you will play a vital role in ensuring the smooth operation of our services for children and young people with mental health needs.Key ResponsibilitiesEstablish and maintain integrated management...

  • Service Contracts Administrator

    1 week ago

    Derby, Derby, United Kingdom Getinge Ltd. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Contracts Administrator to join our team at Getinge Ltd. As a key member of our Contracts and Invoicing Team, you will be responsible for managing service contracts, ensuring timely renewals, and providing exceptional customer service.Key ResponsibilitiesContract Renewals: Prepare and send...

  • Service Contracts Administrator

    1 week ago

    Derby, Derby, United Kingdom Getinge Ltd. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Contracts Administrator to join our team at Getinge Ltd. As a key member of our Contracts and Invoicing Team, you will be responsible for managing service contracts, ensuring timely renewals, and providing exceptional customer service.Key ResponsibilitiesContract Renewals: Prepare and send...

  • Contract Administrator

    2 weeks ago

    Derby, Derby, United Kingdom JLL Full time

    About the RoleWe are seeking a highly skilled Contract Administrator to join our team at JLL. As a key member of our service delivery team, you will be responsible for the execution of end-to-end work order management, including coordination of planned and reactive services.Main ResponsibilitiesExecute work order management processes, ensuring timely and...

  • Contract Administrator

    2 weeks ago

    Derby, Derby, United Kingdom JLL Full time

    About the RoleWe are seeking a highly skilled Contract Administrator to join our team at JLL. As a key member of our service delivery team, you will be responsible for the execution of end-to-end work order management, including coordination of planned and reactive services.Main ResponsibilitiesExecute work order management processes, ensuring timely and...

  • Administrative Assistant

    1 week ago

    Derby, Derby, United Kingdom Riverside Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Riverside. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing exceptional support to our staff and clients.Key ResponsibilitiesProvide administrative support to the team,...

  • Administrative Assistant

    1 week ago

    Derby, Derby, United Kingdom Riverside Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Riverside. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing exceptional support to our staff and clients.Key ResponsibilitiesProvide administrative support to the team,...

  • Administrative Assistant

    3 days ago

    Derby, Derby, United Kingdom Reed Full time

    We are seeking a highly skilled Administrative Assistant to join our team in Derby. As a key member of our office, you will be responsible for providing exceptional customer service and administrative support.Key Responsibilities:Answering incoming calls and taking messages in a professional and courteous manner.Greeting guests and offering refreshments in a...

  • Administrative Assistant

    3 days ago

    Derby, Derby, United Kingdom Reed Full time

    We are seeking a highly skilled Administrative Assistant to join our team in Derby. As a key member of our office, you will be responsible for providing exceptional customer service and administrative support.Key Responsibilities:Answering incoming calls and taking messages in a professional and courteous manner.Greeting guests and offering refreshments in a...

  • Administrative Assistant

    1 week ago

    Derby, Derby, United Kingdom Blue Arrow Full time

    Job Summary:We are seeking an experienced and organized Administrative Assistant to join our team at Blue Arrow. As an Administrator, you will play a vital role in ensuring the smooth operation of our business.Main Responsibilities:Provide administrative support to our team, including general administrative tasks, data entry, and record-keeping.Assist with...

  • Administrative Assistant

    1 week ago

    Derby, Derby, United Kingdom Blue Arrow Full time

    Job Summary:We are seeking an experienced and organized Administrative Assistant to join our team at Blue Arrow. As an Administrator, you will play a vital role in ensuring the smooth operation of our business.Main Responsibilities:Provide administrative support to our team, including general administrative tasks, data entry, and record-keeping.Assist with...

  • Team Administrator

    1 week ago

    Derby, Derby, United Kingdom University Hospitals of Derby and Burton NHS Foundation Trust Full time

    Job SummaryThe University Hospitals of Derby and Burton NHS Foundation Trust is seeking a highly organized and detail-oriented Team Administrator to join their Pharmacy Department. As a key member of the team, you will provide administrative support to the Chief Pharmacist and Management Team, ensuring the efficient and effective day-to-day running of the...