Project Accountant

2 months ago

London, Greater London, United Kingdom WATG Full time

About WATG

WATG is a leading destination and hospitality design firm with a global presence. We are employee-owned and have been in operation for over 75 years, with a team of nearly 400 creative professionals located in various offices worldwide.

Our Approach

We take a hospitality-centric approach to design, applying a multidisciplinary practice to the development of projects of all shapes and sizes. Our integrated approach includes interior design, hospitality, gaming and entertainment, urban and mixed-use, and high-end residential design.

Project Accountant Role

We are seeking a Project Accountant to join our team in London. The successful candidate will assist with project accounting, project setup and maintenance, client billings, collections, accounts payable, and management reports in accordance with WATG's policies and procedures.

Responsibilities

  • Reviews project contracts for financial details to ensure compliance with BD and live project shells
  • Maintains contract paperwork and files, invoices, aging A/R, change orders, vendor and subcontractor documents/COI and other specified logs for project tracking
  • Posts cash receipts and journal entries for projects with WHT, and updates billing and collection (B&C) allocation files daily
  • Monitors B&C files to make sure posted cash receipts (gross amounts) tie to the ERP system daily
  • Researches unidentified wires and checks received to ensure they are posted correctly
  • Prepares mobilization invoices
  • Gathers and consolidates expense backups per the details on the reimbursable expense invoices
  • Prepares weekly collection reports
  • Prepares Statement of Accounts
  • Performs Accounts Payable (AP) duties, including coding and posting vouchers, coordinating reviews and approvals, researching vendor payment inquiries, and updating tracking file for Pay-When-Paid (PWP) consultants
  • Pulls vouchers for weekly PWPs and updates PWP tracking logs
  • Notifies PWP consultants of their invoice payments
  • Bi-monthly, updates PWP status report on SharePoint after payments have been paid and posted in the accounting system
  • Reconciles month-end PWP tracking versus PWP disbursed files
  • Reviews phases in Power-Bi to make sure backlog is available for phases being coded to prior posting vouchers in the accounting system
  • Enters Independent Consultant (IC) invoices and maintains logs to identify how to post ICs as labor or expense by project
  • Enters ICs timecards when treated as labor
  • Loads payments in the HSBC portal for vendors and consultants
  • Sets up BD projects and phases and live project shells in the accounting system, liaising with Project Accountants to ensure projects are set up properly
  • Prepares weekly Net Service Revenue (NSR) reports, copies, and updates comments provided by PMs and Project Architects (PA)
  • Assists PAs with project close-outs
  • Identifies opportunities and areas for improvement, offers suggestions, and implements procedures, processes, or tools that improve efficiency and productivity
  • Performs additional accounting responsibilities and supports special projects and ad-hoc analyses, as needed
  • May assist other PAs globally

Qualifications

  • Bachelor's degree in accounting, finance, or related field
  • 3+ years of experience in a mid-sized professional services organization with project (revenue) accounting duties
  • Experienced in accounts receivable and accounts payable procedures
  • Proficient in Microsoft Office, including Word and Excel, Outlook, accounting software, order processing, databases
  • Able to multi-task daily tasks in a highly organized manner
  • Works effectively in a team environment, showing strong interpersonal skills

What We Offer

WATG is an Equal Opportunity Employer.

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