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HR Generalist

2 months ago

London, Greater London, United Kingdom Office Angels Full time

Job Title: HR Advisor/Officer

Salary: £35k-45k

Location: Blackfriars

Our international client, a leading recruitment agency, Office Angels, is seeking a highly motivated and organized individual to support their HR team in a dynamic and fast-paced environment. The successful candidate will play a crucial role in ensuring the smooth operation of HR processes and procedures.

You will be responsible for providing administrative support to the HR team, including preparing new joiner paperwork, maintaining employee records, and coordinating HR events. Additionally, you will assist in the recruitment process, including drafting job descriptions, advertising job openings, and scheduling interviews.

Your Key Responsibilities:

  • Prepare new joiner paperwork, including offer letters, contracts, and acceptance/rejection emails, in a timely and accurate manner.
  • Continuously improve HR admin processes to ensure efficiency and effectiveness.
  • Approve employee personal detail changes through the HR system.
  • Draft reference letters, post-employment references, visa references, and mortgage/rent references.
  • Support HR Advisors and HR Managers with drafting paperwork required for employee lifecycle changes, such as changes to terms and conditions, maternity/parental leave, etc.
  • Respond to employee queries and provide administrative support in a professional and courteous manner.
  • Schedule probation reviews for relevant joiners and send new joiners welcome emails.
  • Coordinate work experience students and interns, and update other departments of new starters and leavers.
  • Request and chase references for new joiners, and provide admin support in application and coordination of airside passes, relevant training, etc.
  • Perform other ad hoc duties as required, such as notetaking for employee relation meetings/HR meetings.
  • Arrange meetings, room bookings, and travel arrangements, including flights/accommodation/visas for Directors and teams.
  • Produce reports and data analysis for the HR Director.
  • Print, scan, and file documents as required.
  • Coordinate pre-employment and right to work checks for new joiners.
  • Set up user accounts on HR and internal systems, and update details as necessary.
  • Coordinate and distribute the weekly new joiners and leavers email.
  • Support the coordination and delivery of company inductions.
  • Maintain e-files for employee paperwork, ensuring files are set up in line with start dates.
  • Perform leaver administration, including drafting leaver letters and completing termination forms.
  • Archive leaver e-files and hard copy files.
  • Provide administrative support in annual HR processes, such as appraisals, promotions, and salary reviews, and other project work, including inputting data in spreadsheets, scheduling meetings, and preparing paperwork, etc.
  • Support the HR team in audits and other projects as required.
  • Manage front of house and telephones twice a week.

Requirements:

  • Graduate with HR assistance experience essential, ideally CIPD full or part qualified.
  • Good communication skills, both verbally and in writing.
  • Maintains a positive attitude towards routine tasks.
  • Strong organizational skills with the ability to prioritize effectively, ensuring all deadlines are met.
  • Pro-active approach.
  • Friendly customer focus and strong interpersonal skills.
  • Understands and appreciates the importance of using discretion.
  • Excellent and proven Excel skills.
  • Flexible and collaborative, with the ability to thrive in a fast-paced environment.