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Legal Administrative Assistant

2 months ago

Leeds, Leeds, United Kingdom Shoosmiths Full time
{"title": "Supporting the Dispute Resolution Team", "content": "

At Shoosmiths, we are seeking a highly organized and detail-oriented individual to provide administrative support to our Dispute Resolution and Litigation team.

The successful candidate will be responsible for scanning correspondence and documents, typing correspondence and formatting documents, and managing files. They will also be required to perform conflict checks, open new clients and matters, and create letters of engagement.

In addition, the role will involve supporting with events, managing room bookings and catering requests, and diary management. The ideal candidate will have excellent communication skills and be able to work effectively in a team environment.

We are looking for someone with at least 12 months' experience in a legal administrative or secretarial role, ideally within a national law firm or a large corporate organization. The successful candidate will be able to maintain high standards while carrying out day-to-day tasks and have a friendly, positive, and enthusiastic attitude.

Key responsibilities include:

  • Scanning correspondence and documents
  • Typing correspondence and formatting documents
  • File management (e-filing and hard copy filing)
  • Conflict checks
  • Opening new clients and matters and creating letters of engagement
  • Supporting with events – managing room bookings and catering requests
  • Diary management
  • Answering the telephone
  • Audio typing (not essential)
  • Financial hygiene
  • Raising invoices
  • Writing off and/or transferring time
  • Closing files
  • Assisting with various other tasks, as required.

Key skills and qualifications include:

  • At least 12 months' legal administrative/secretarial experience ideally within a national law firm or a large corporate organization.
  • Ability to maintain high standards whilst carrying out day to day tasks
  • Great organisational skills
  • Good attention to detail and comfortable with numbers
  • Good keyboard skills and knowledge of various applications, Outlook, Word, Excel, PowerPoint.
  • Active listener
  • Effective communicator
  • Ability to work on your own / self-motivated
  • Ability to engage with key stakeholders
  • Friendly, positive, enthusiastic and 'can do' attitude
  • Professional
  • Discretion and integrity
  • Have the ability to work under pressure and meet tight deadlines
  • Team player
", "lang_code": "en-US"}