Administrative Support Specialist

2 days ago


Telford, Telford and Wrekin, United Kingdom matm Full time
Administrative Support for Maternity Cover

Matm is seeking an experienced administrator to provide support for a maternity cover position. The successful candidate will work five days a week and be responsible for a range of administrative tasks.

Key Responsibilities:
  • Checking morning print delivery notifications and updating customers and job tracking software.
  • Assisting in the placement of print orders, including producing quotations, liaising with customers, and updating invoicing details.
  • Processing client call-off orders for print and deliveries.
  • Preparing jobs for invoicing and sending approved invoices to customers.
  • Importing approved invoices into XERO.
  • Managing client domains and liaising with customers on renewals.
  • Updating customer spreadsheets with new jobs and status.
  • Checking supplier invoices and uploading approved invoices into Hubdoc.
  • Assisting the accountancy/book-keeping team as required.
  • Processing client payments via credit card.
  • Assisting the team with proof-reading, product entry, and other administrative tasks as required.

Additional administrative tasks may include updating customer details, preparing courier deliveries, processing small receipts and expenses, scanning documents, and answering calls. The successful candidate will be a team player with excellent communication skills and a keen eye for detail.



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