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Part Time Payroll and Finance Assistant

2 months ago

Cheltenham, Gloucestershire, United Kingdom i2i Recruitment Consultancy Full time
Job Summary

i2i Recruitment Consultancy is seeking a highly skilled and organized Part Time Payroll and Finance Assistant to join our team. As a key member of our finance department, you will be responsible for managing various financial tasks, including payroll, accounts payable, and accounts receivable.

Key Responsibilities
  • Payroll Management
    • Process fortnightly carer payroll and monthly office payroll using Brightpay/Modulr from information provided by One Touch system generated data.
    • Deal with staff pay queries as necessary.
  • Financial Administration
    • Check One Touch system generated monthly sales invoices and send to clients via email and post.
    • Update Excel spreadsheet for invoices and receipts.
    • Update cash flow forecast for invoices and receipts.
    • Raise/ensure social services invoice is raised promptly.
    • Manage Go Cardless system, including setting up new clients who choose to pay by direct debit and inputting monthly invoice amounts for collection.
    • Bookkeeping in connection with sales, entering on Xero, processing receipts, etc.
    • Paying cheques in at bank as necessary.
    • Debt chasing and liaising with families/solicitors as necessary.
    • Prepare/update invoicing notes each month to assist with invoicing.
  • Financial Reporting
    • Calculate rate increases as they fall due and communicate increases to clients and office colleagues.
    • Purchase invoices to Xero.
    • Chase staff members/Director for missing invoices.
    • Make payment of supplier invoices and update Xero general ledger.
  • Cash Management
    • Keep track of petty cash, replenish as necessary, and post transactions to Xero on a monthly basis.
    • Reconcile cash flow forecast each week and project ahead to assist the Director in decision making.
    • Reconcile other creditors account on Xero and calculate the amounts due to third parties in respect of DEA's, AOE's, etc.
    • Arrange statutory payments - PAYE, DEA, AOE, People's Pension, etc.
  • Financial Systems
    • Update and reconcile the credit card account, including obtaining missing receipts from Director/Registered Manager.
    • Update and reconcile the Flexipay account at least monthly.
  • Xero Management
    • Generate standard Xero reports, e.g., profit and loss for the Managing Director, carer expenses.
    • Monitor One Touch and email inbox to ensure carers are promptly reimbursed for client shopping and other expenses.
    • Ensure One Touch records are up to date and reconcile, on a monthly basis, with payments made, to ensure all costs are re-charged correctly to clients.
  • Ad Hoc Tasks
    • Email inbox administration.
  • Annual Accounts Preparation
    • Provide capacity tracker information to the Registered Manager on a monthly basis.
    • Attend meetings and give input to discussions in the office as required.
    • Assist the Managing Director in the completion of other finance-related tasks, projects, etc.
    • General office duties in conjunction with other office staff.