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Sales Coordinator

2 months ago

West London, United Kingdom Montcalm Collection Full time
About Montcalm Collection

Montcalm Collection is a luxury hotel group that offers a unique blend of timeless style and exceptional service. Our hotels are located in elegant Georgian townhouses, an 18th-century brewery, heritage headquarters, and a diamond-shaped skyscraper, each with its own distinct character and charm.

We are proud of our heritage and our commitment to providing an enduring welcome to our guests. Our team is dedicated to delivering classic hospitality, and we are excited about our future.

Job Overview

Montcalm Collection is seeking a detail-oriented and organized Sales Coordinator to join our dynamic team in the UK. The successful candidate will play a critical role in managing and coordinating the response to Requests for Proposals (RFPs), ensuring that our submissions are compelling, accurate, and timely.

The Sales Coordinator will be responsible for researching and identifying potential clients or customers for our luxury hotel products. This role requires excellent project management skills, strong communication abilities, and a keen eye for detail.

Key Responsibilities
  • Act as the central point of contact on assigned proposals, leading and guiding the work for the RFPs.
  • Analyse RFQs, RFPs, and RFIs to create proposal outlines and development plans in collaboration with the sales team.
  • Research and gather information to include corporate company information using tools such as Agency 360 and Opera.
  • Collect all rate information and send responses to clients in a timely fashion.
  • Serve as the point of contact for all renegotiations for all hotels and send renegotiation responses to clients.
  • Respond to all RFP queries from hotels and clients.
  • Check clients' terms and conditions against hotel submissions and ensure adherence to internal deadlines.
  • Monitor and collate hotel completions and rate audits, maintaining organized spreadsheets.
  • Create unsolicited lists and encourage hotel participation to drive RFP growth.
  • Complete rate loading forms accurately.
  • Collect data and keep property profiles up to date on Lanyon.
Requirements
  • Proven experience in Sales coordination, proposal writing, or a similar role.
  • Proven experience in the hotel industry is preferable.
  • Strong project management and organizational skills with the ability to manage multiple deadlines.
  • Excellent written and verbal communication skills.
  • Familiarity with Opera and proposal management software.
  • Bachelor's degree in business administration, Marketing, Communications, or a related field is preferred.
  • Detail-oriented, proactive, and able to work independently as well as part of a team.
Eligibility

Candidates must be authorized to live and work in the UK. Currently, visa sponsorship is not available for this role.

At Montcalm Collection, diversity and inclusion are core values. We genuinely value the unique perspectives everyone brings, regardless of gender, ethnicity, age, disability, or background. Our culture thrives on mutual respect, and we provide a workplace free from discrimination and prejudice.