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Finance Director

2 months ago

Colden Common, Hampshire, United Kingdom DAI Full time
Job Title: Finance and Operations Director

Job Summary:

The Finance and Operations Director will play a critical role in the success of the ACCELERATE project, overseeing and managing the project's financial and operational performance. This position will contribute to overall project management and strategy, ensuring that the project's financial and operational systems effectively enable staff to carry out activities to meet or exceed client expectations and program performance.

Key Responsibilities:
  • Lead the development, implementation, and adaptation of project management systems, policies, and procedures.
  • Identify areas of improvement in finance, operations, and management, and spearhead necessary changes in coordination with the Chief of Party.
  • Lead and support implementation of program-wide initiatives and tools, including project management platforms, Google Workspace, and standard operating procedures (SOPs).
  • Coordinate among DAI, USAID, and project stakeholders to ensure program compliance with standards and policies.
  • Contribute to quarterly performance and risk management reviews by identifying and rating risks while working in coordination with project and home office project management to design time-bound and accountable mitigation actions.
Financial Management and Reporting:
  • Support the Chief of Party on all contractual and financial matters with the client, partners, and beneficiaries and take part in the preparation of budgets and related realignments.
  • Responsible for full-cycle financial management and reporting, leading review, reporting, and planning cycles to contribute to implementation strategy and delivery management.
  • Manage pipeline, budget, spending analysis, and efficient use of funds across all buy-ins and operating units on a constant and ad-hoc basis dependent upon the changing needs of clients and technical teams.
  • Responsible for ensuring accurate and timely processing of invoices, advances, and reimbursements, checks, and wire transfer payments for subcontractors, independent consultants, and vendors.
  • Oversee implementation of internal financial management processes and financial reporting, including identifying potential gaps/risks and proposing solutions.
Compliance:
  • Ensure all staff are properly trained in project data management systems, personnel policies, financial procedures, and procurement, and that staff actively incorporate the data management systems into daily project activities.
  • Maintain and update all operational and financial policies and procedures to ensure project compliance with local labor law, tax law, and USAID regulations.
  • Ensure that financial and administrative records as well as project personnel documentation are obtained, maintained, verified, and safeguarded appropriately in related databases (TAMIS, SharePoint, Jedox).
Qualifications:
  • University degree in a relevant field such as finance, business administration, economics, public administration, human resources management, economics, or another relevant field. Advanced degree preferred.
  • Minimum 8 years of experience in finance and accounting, office administration, grants and procurement, project operations, and human resources management.
  • At least 3 years of experience in a supervisory-level role strongly preferred.
  • Previous experience working on USAID-funded programs with demonstrated experience leading and managing the financial and grants management aspects of USAID projects, including demonstrated understanding of applicable finance and grants-related USG contracting regulations.
  • Demonstrated experience of increasing responsibility in overall project management, complex budgeting, operations, regulatory compliance, and financial management for USAID-funded contracts of similar size and complexity.
  • Knowledge of USAID rules and regulations, as well as DAI policies, procedures, and systems preferred. Demonstrated ability to handle sensitive and confidential information responsibly and ethically.
  • Strong verbal and written communication skills in English.
  • Ability to respond effectively to time-sensitive inquiries.
  • An energetic, forward-thinking, and creative individual with high ethical standards.
  • An extremely detail-oriented, solutions-oriented, well-organized, and self-directed individual who possesses sound technical skills, analytical ability, good judgment, and a strong operational focus.
Reporting:

The Finance and Operations Director will report to the Chief of Party.