Senior Producer

2 months ago

London, Greater London, United Kingdom Sleek Events Full time

About Sleek Events

We are a leading live experience marketing agency that connects the world's biggest brands with their audiences. Our agency delivers a broad variety of event formats from summits for 20,000+ delegates through to intimate gatherings designed to facilitate the conversations that matter and experiences that impact.

Over the years, Sleek Events has experienced significant and consistent growth. Our founder and driving force, Jennifer Davidson, has been instrumental in shaping our company culture and values. As a privately owned agency, we prioritize people and connections, recognizing that our team, clients, and suppliers make us who we are. Our primary goal is to make our clients' lives easier, operating as an extension of their team.

Our Culture

Communication is at the heart of our agency, and we pride ourselves on attracting and retaining the best people. We believe in a collective effort when it comes to decision-making, valuing everyone's contribution and being proud to be accredited as an Investor in People. Our team is self-motivated, with high standards and a willingness to learn, regardless of seniority. We recognize the importance of team members knowing their value to the business and feeling rewarded for their contribution.

Our Workplace

We believe that our workplace should be a place that makes you feel good. Our modern office is located in a convenient location, and we share a sense of community with our team members. We regularly socialize after work, including our Thursday early finish office drinks, and our founder, Jen, loves arranging social events for the team, such as weekends away, team-building activities, and more.

Role Overview

We are seeking a self-motivated, proactive Senior Producer who embodies our 'go further' passion. This individual will have varied client experience and be satisfied with delivering outstanding, creative brand events. The successful candidate will produce our world-class events for globally renowned brands, from the initial concept through to on-site delivery and debrief.

Responsibilities

  • Work closely and proactively with the wider agency as either the project lead or as part of a larger team on larger projects, spanning ideating, developing, pitching, and producing flawless, innovative event solutions in response to client briefs.
  • Ability to scope, plot, and budget projects.
  • Collaborate with resourcing to establish a project team and manage project kick-offs.
  • Able to manage production, strategy, and creative resources, based on the project needs.
  • Implement client requirements on a project-by-project basis, challenging and suggesting alternatives if it's for the good of the project.
  • Work cross-functionally with the creative and technical teams to grow ideas, constantly seeking to improve and better ourselves.
  • Take ownership of critical paths (project plan) to facilitate the smooth running of all project plans and keep all moving parts on track, adhering to all internal and client processes to an impeccable standard.
  • Foresee potential pinch points and suggest solutions with sound reasoning.
  • Anticipate and respond intuitively to wider challenges with appropriate solutions.
  • Establish strong rapport with all stakeholders in the project, including clients.
  • Accurate preparation of pre-production and onsite documentation and schedules.
  • Manage supplier relationships; sourcing, briefing, negotiating, and ensuring deadlines and budgets are met.
  • When supporting on larger projects; record and communicate planning updates to the Project Lead during the delivery phases.
  • Actively participating in internal and external debriefs for the purposes of review and continual improvement.
  • Confidently support and advise junior members of the team and other departments in project delivery best practice.
  • Share learnings with the team from an operational, technical, creative, content, and supplier perspective.
  • Manage the post-event administrative process, including working with Marketing to create a case study.
  • Observe where efficiencies could be introduced in how the departments collaborate to deliver projects on time, budget, and to the client's needs while exceeding stakeholder expectations.

Finance

  • Prepare and manage budgets in multiple currencies, ensuring accuracy with any fluctuations justified, adhering to internal processes including managing scope creep, recording quotes, creating PO's, payment schedules, processing invoices accurately.
  • Ensure projects are reconciled and information is passed on in a timely fashion to Finance for billing.

Creative and Strategy

  • Hold great supplier knowledge of who is able to deliver bespoke, premium items for furniture, props, set build, styling, foliage, etc.
  • Understand materiality and set design and what is feasible from a budget and timeline perspective.
  • Have a deep understanding of the different roles in content, design, and strategy, the process involved within each role, and the associated timeframes of tasks and is able to support juniors in their learning.
  • Have a good understanding of the clients/brand strategy and live experiences contribute towards them.
  • Work with the creative team: generating new ideas and facilitating their development.

Business Development

  • Contribute to elements of new business pitches including face-to-face presentations if required.
  • Manage the pitch process for smaller projects, working in synergy with other departments.
  • Identify and act on opportunities for repeat or new business with existing clients.
  • Contribute to new business development including industry networking, building relationships, obtaining referrals, and liaising with contacts within your existing network.

Requirements

About You

We are seeking individuals who represent the following:

  • Self-motivated individuals who lead by example with enthusiasm towards the role, the company, and your colleagues, willingness in taking on tasks, no matter how menial.
  • Operate to an exceptional level of delivery, balance an excellent eye for detail while considering the overall project objectives.
  • Work in a calm and composed manner when managing multiple projects and deadlines.
  • Maintain the resilience and stamina required to sustain performance when under pressure.
  • A true team player who works collaboratively and provides excellent support. Proactively supports their team's development and provides motivation, particularly when inevitable challenges arise.
  • Passionate about supporting your peers to be better.
  • Naturally proactive, self-motivated, and thrives in a fast-paced environment.
  • Enjoys being involved in a wide variety of projects.
  • Actively seeks and welcomes feedback.
  • An ability to build long-term, mutually beneficial relationships at all levels.
  • Leads by example with the ability to inspire and motivate others - particularly when inevitable challenges arise.
  • Embodies the values of the Sleek Events team.
  • Has a passion for culture and design and enjoys exploring latest trends.

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