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Centre Operations Coordinator
3 months ago
Together, we can achieve remarkable outcomes
We are at the forefront of creating exceptional experiences across various sectors including office, retail, and logistics.
As one of the leading property management firms in Australia, we oversee a substantial portfolio valued at $32 billion nationwide.
Our commitment to sustainable investment returns is driven by a focus on delivering outstanding customer experiences and making a positive impact. Our dedicated team is continuously innovating and implementing new ideas to ensure exceptional results.
This enthusiasm and expertise foster a workplace culture that prioritizes wellbeing, flexibility, and growth opportunities.
Position Overview
We are looking for a Centre Administration Manager to oversee administrative functions related to centre management.
The Centre Administration Manager will be tasked with managing all administrative operations within the centre, providing support across various disciplines within the management team.
Key Responsibilities
- Overseeing the Centre Management office, including reception duties, welcoming visitors, handling phone inquiries, managing supplies, maintaining kitchen facilities, and coordinating meeting spaces and mail services.
- Generating invoices, receipts, and purchase orders as necessary, and inputting data into financial systems for processing.
- Conducting calculations for various income streams, which may include turnover rent, extended trade, mailbox income, hoarding fees, de-fits, interest, and surrender income as requested by management.
- Drafting centre communications for distribution to tenants and stakeholders, including the issuance and filing of letters of demand and breach notices.
- Managing lease assignments, including preparing the assignment pack and related correspondence, ensuring all necessary forms are collected prior to or at the time of business settlement.
Ideal Candidate Profile
The successful candidate will have prior experience in an administrative role within a commercial setting, demonstrating strong problem-solving abilities and a proactive approach.
Exceptional attention to detail, the ability to juggle multiple projects and tasks, and the capacity to build effective working relationships are essential.
Strong communication skills and proficiency in the MS Office suite, Adobe Acrobat, along with familiarity with software such as SAP, CTI, and Salesforce will be advantageous.
This position is ideal for a service-oriented and adaptable individual who is solution-focused and eager to advance their career within a prominent property management organization.
Our Commitment to Employees
- We offer flexible working arrangements and generous leave options.
- Enjoy market-leading parental leave benefits, including 22 weeks of paid leave for either carer and childcare support upon returning to work.
- Explore diverse and challenging career paths, supported by our dedicated Learning & Development Team committed to your professional growth.
- Participate in comprehensive wellbeing programs and benefit from policies and support tailored to diverse needs.
- Be recognized by peers through nomination awards and take part in our generous Employee Referral Program.
Recognizing Excellence
- Ranked among the top 10 organizations globally by Equileap for gender equality.
- Achieved the top position in the S&P Global Sustainability Assessment for real estate companies.
- Received a gold ranking in the Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
- Honored with our fourth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA).
- Accredited as a Family Inclusive WorkplaceTM.
- Committed to our second Stretch Reconciliation Action Plan (RAP).
Embracing Diversity
We are dedicated to fostering an inclusive environment.
As an equal opportunity employer, we encourage applications from individuals of all ages, nationalities, abilities, cultures, sexual orientations, and gender identities, including Aboriginal and Torres Strait Islander peoples, the LGBTQIA+ community, and individuals living with disabilities.
Next Steps
If this role aligns with your skills and aspirations, we look forward to your application.
Click on "Apply" to submit your application, and a member of our Talent Acquisition Team will reach out to you.
