Office Coordinator
3 weeks ago
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Galbraith. As an integral part of our Rural & Agency Team, you will provide proactive administrative and office support to our team members.
Key Responsibilities- Act as the primary point of contact for clients and staff within the office, providing exceptional customer service and support.
- Manage diaries for internal and external meetings, ensuring seamless coordination and communication.
- Set up new clients, jobs, and files for new business, and arrange subsequent fee requests, maintaining accurate records and ensuring compliance with company procedures.
- Provide audio/copy typing, formatting of letters and reports, and minute-taking services, ensuring high-quality output and attention to detail.
- Maintain office systems, data, and files to the highest standard, ensuring confidentiality and discretion when handling sensitive information.
To be successful in this role, you must possess:
- Meticulous attention to detail and the ability to prioritize tasks effectively in a fast-paced environment.
- The ability to use your own initiative and work independently, with a strong sense of self-motivation and accountability.
- Excellent communication and interpersonal skills, with the ability to build strong relationships with clients and colleagues.
- Proficiency in using office software and systems, with the ability to learn new technologies quickly.
We offer a competitive salary, along with a comprehensive benefits package, including:
- Enhanced holidays and a company pension scheme.
- An employee assistance program and Perkbox benefits.
- A cycle to work scheme and car salary sacrifice scheme.
- Life insurance and an annual training budget.
- An employee referral scheme and opportunities for professional development.
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