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International Real Estate Coordinator
2 months ago
Position Overview:
The Real Estate Administrator is responsible for providing efficient and organized support to the International Real Estate team, focusing on three key areas: Finance & Accounts, Project Work, and Administration Support.
This role requires a strong ability to prioritize workloads, manage multiple tasks, and maintain accurate records in a fast-paced environment.
Key Responsibilities:
Finance & Accounts- Manage international rent schedules, tracking and updating records on a weekly basis.
- Liaise with external vendors to resolve late and direct debit invoices.
- Serve as the primary point of contact for finance team inquiries, PO increases, and project-related budgets.
- Raise purchase orders for all projects, rents, and services for the Intl Real Estate team.
- Set up new suppliers on the Coupa system.
- Report any issues to the Real Estate Senior Coordinator on a daily basis to ensure timely resolution.
- Update Real Estate spreadsheets on a daily basis.
- Develop Excel spreadsheets with formulas to streamline the Real Estate team's rent processes.
- Support the International Real Estate Coordinator in creating communications, such as articles, posts, and presentations, for the Vertex internal intranet page.
- Administer the Critical Date tool, managing and tracking critical lease dates across the Vertex international portfolio.
- Organize weekly team meetings, including requesting and circulating agendas, scheduling meetings, and setting up meeting rooms.
- Create project slides and provide support for all projects and business cases.
- Provide day-to-day project support and track budgets, including PPM updates.
- Offer additional administration support to the US Real Estate team as needed.
Required Skills:
- Proven ability to communicate clearly and professionally.
- Collaborative nature with a proactive and efficient work style.
- Strong customer service skills.
- Excellent prioritization and self-motivation skills.
- Strong self-organizing and multi-tasking abilities.
- Ability to work independently and take initiative.
- Excellent computer skills, particularly with Microsoft Excel and PowerPoint.
- Ability to bring new ideas and streamline processes.
