Records Management Specialist

3 weeks ago

London, Greater London, United Kingdom Reed Professional Services Full time
Job Description

We are seeking an experienced Records Management Specialist to join our team at Reed Professional Services. The successful candidate will work closely with our Records Management Programme team and divisional records coordinators to support the remediation of critical records management gaps and provide technical expertise to shape strategic actions.

Key Responsibilities:
  • Lead on remediation of immediate gaps identified in the critical records management review.
  • Review and enhance current process and classification taxonomy.
  • Address records management awareness through additional training.
  • Serve as the Subject Matter Expert on best practices in Records Management.
  • Define key records for the archive, identify their storage locations, and conduct risk assessments to monitor compliance.
  • Develop and execute a communications plan regarding current processes.
  • Provide guidance and support to records coordinators within the business.
  • Identify and define key roles required for effective records management and ensure alignment with existing roles.
Requirements:
  • Proven understanding of Records/Document/Information management principles, practices, and standards.
  • Experience leading complex management programmes within large organisations.
  • Ability to manage cross-functional teams and allocate resources effectively.
  • Familiarity with records lifecycle management and relevant standards and regulations.
  • Proficiency with electronic records management systems (ERMS) and other relevant software.
  • Strong relationship-building skills with stakeholders.
  • In-depth understanding of data security and privacy issues.
  • Professional qualification in records management.
  • Working knowledge of UK laws and regulations governing data management and retention.
  • Experience managing an effective records retention schedule in a large organisation.
  • Experience implementing projects and change related to information asset management.
  • Excellent IT and digital skills.
  • Excellent verbal, written, and presentation skills.
  • Strong analytical and problem-solving skills.
  • Ability to work autonomously and manage workloads to meet deadlines.
  • High level of confidentiality when processing sensitive data.
  • Ability to provide training and coaching.
Benefits:
  • Competitive daily rate within the specified range.
  • Opportunity to work within a prestigious organisation and make a significant impact.

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