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Office Administration Specialist II

2 months ago

Littlehampton, West Sussex, United Kingdom Advanced Energy Full time

We are seeking a dedicated individual to provide comprehensive administrative assistance at our site, working closely with the Senior Engineering Director.

KEY RESPONSIBILITIES:

  • Facilitate meetings both internally and externally, accommodating various time zones.
  • Assist in the organization of meetings, conferences, and team activities, including the documentation of meeting minutes.
  • Support on-site events and manage catering arrangements.
  • Oversee travel arrangements, including bookings and expense management.
  • Provide support to team members with daily tasks as directed by the Senior Engineering Director.
  • Maintain and circulate an updated contact list on a monthly basis.
  • Execute various administrative functions as required.

SKILLS REQUIRED:

  • Proven ability to work both independently and collaboratively across teams.
  • Exceptional verbal and written communication skills.
  • Strong organizational capabilities, with a talent for prioritizing and managing multiple tasks to meet deadlines.
  • Friendly and approachable personality with a positive attitude.
  • Proactive, adaptable, and committed to maintaining confidentiality.
  • Proficiency in Microsoft Office Suite.

EXPERIENCE:

Required:

  • A minimum of 2-3 years of experience in administrative roles supporting diverse teams.