Administrative Coordinator
1 day ago
Job Title: Administrative Assistant
Job Summary:
This role provides administrative support to the Fire Protection Engineering Department at Worcester Polytechnic Institute. The successful candidate will perform a variety of tasks, including purchasing, travel arrangements, budget assistance, and processing invoices. Additionally, they will coordinate the graduate internship program, process student records, and assist with other departmental duties.
Responsibilities:
- Assist with departmental grants and sponsored research, including travel and meeting arrangements, budget information, and purchasing.
- Open, sort, and distribute mail, reviewing content and taking initiative to answer independently as appropriate.
- Maintain office equipment and supplies, ensuring they are up-to-date and functional.
- Prepare and process purchase orders and invoices.
- Assist with scheduling travel for conferences and grant-related activities.
- Administer the graduate internship program, serving as the primary contact for industry sponsors and student interns.
- File written and electronic materials for student records, maintaining a student database and interfacing with students and prospective students.
- Answer phone calls, direct calls, and take messages.
- Maintain timesheets for part-time student workers.
- Assist the Administrative Specialist as needed.
Requirements:
- High School diploma.
- 3-5 years of relevant experience.
- Proficient in MS Office (Word, Excel, PowerPoint).
- Familiarity with Workday is helpful.
- Excellent secretarial and computer skills are required.
- Ability and willingness to learn new skills, especially computer skills, is necessary.
- High level of judgment and confidentiality are required.
- Ability to work independently and as a team.
- Strong interpersonal skills are essential.
WPI is an Equal Opportunity Employer:
Worcester Polytechnic Institute is committed to creating an inclusive workplace that promotes and values diversity. We seek individuals with diverse backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem-solving, innovation, high performance, and change-making. We are passionate about maintaining a campus environment free of harassment and discrimination.
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