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Administrative Support Officer

2 months ago

Woking, Surrey, United Kingdom Menzies LLP Full time
About the Role

We are seeking an experienced Business Support Administrator to join our busy Woking team and office. This is a crucial role where the purpose is to provide administrative support to the Woking office on a day-to-day basis and to deliver a seamless and professional service to our clients.

Key Responsibilities
  • Office Administrative Support
  • Support for the overall office and various service lines/departments, to include:
  • Compliance and Risk Management
  • Drafting fee invoices and managing financial transactions
  • Running monthly and ad-hoc reports to track business performance
  • Client Onboarding and Management
  • Assisting with the preparation of software disbursements and managing client relationships
  • Marketing and Business Development
  • Admin support for office marketing and business development initiatives
  • Event Planning and Coordination
  • Working with our various teams to assist with organizing events and workshops
  • Reception and Client Services
  • Providing cover for the Receptionist during lunch or annual leave, greeting clients and visitors to the office, answering phone calls, preparing refreshments, co-ordinating car park arrangements, opening post, franking, etc.
  • Support for Senior Team Members
  • Supporting Partners, Directors, and Managers with administrative tasks, including use of Templafy, DocuSign, Word, Excel, and PowerPoint
  • Ad Hoc Duties
  • Performing other ad hoc duties as required.
  • Requirements
  • Basic level of numeracy with excellent attention to detail
  • Competent IT skills, including Microsoft Office
  • Soft Skills
  • Strong time management and organizational skills
  • Experience in stakeholder management (building relationships)
  • Personal Qualities
  • Willingness to learn and adapt to new tasks and systems
  • Developing Relationships: Projects confidence and competence to all stakeholders & suppliers both in person, and on the telephone.
  • Delivering Quality Results: Produces accurate work in a timely manner.
What We Offer
  • Competitive Salary
  • 33 days annual leave entitlement a year, including bank holidays
  • Private Benefits
  • Private Medical Cover available to all employees
  • Pension Scheme
  • Private Pension Matching Scheme: if employee contributes 2%
  • Employee Referral Bonus
  • Employee Referral Bonus up to £10,000 for a successful placement
  • Learning and Development
  • Learning and Development opportunities and Study Support throughout your Menzies career
  • Family-Friendly Benefits
  • Enhanced Parental + Family Leave: We are a place where you can combine both a career and a family so those going on Maternity Leave can expect 100% pay for 3 months and 50% pay for the next 6 weeks, those going on Paternity Leave can expect 100% pay for 2 weeks (both subject to eligibility).