Wedding Coordinator

We are seeking a highly skilled and experienced Wedding Coordinator to join our team at Change Hospitality. As a Wedding Coordinator, you will play a pivotal role in delivering exceptional wedding experiences for our clients.

• Client Consultation & Relationship Management:
  • Conduct initial consultations to understand clients' needs, preferences, and budget.
  • Provide expert advice on wedding trends, themes, and catering options.
  • Maintain ongoing communication with clients, ensuring their expectations are met and exceeded.
• Event Planning & Coordination:
  • Develop detailed wedding plans, timelines, and checklists.
  • Coordinate with internal teams (catering, logistics, etc.) and external vendors (florists, photographers, entertainment, etc.).
  • Arrange site visits and tastings to finalize event details.
  • Manage all aspects of the wedding day, including setup, execution, and breakdown.
• Design & Creative Input:
  • Collaborate with clients to design a cohesive wedding theme, including décor, menu, and overall aesthetic.
  • Provide creative solutions to meet clients' needs within their budget.
  • Stay updated on wedding industry trends to offer fresh ideas and concepts.
• Vendor Management:
  • Source, negotiate, and manage contracts with vendors.
  • Build and maintain strong relationships with trusted suppliers.
  • Ensure all vendors adhere to agreed timelines and quality standards.
• Budget Management:
  • Prepare and manage event budgets, ensuring all expenses are tracked and within limits.
  • Provide clients with transparent and accurate financial summaries.
  • Identify cost-saving opportunities without compromising quality.
• On-the-Day Coordination:
  • Oversee the entire wedding day, ensuring everything runs smoothly and on schedule.
  • Troubleshoot any issues that arise, providing swift and effective solutions.
  • Coordinate with all vendors and staff to ensure seamless execution.
• Post-Event Follow-Up:
  • Conduct post-event evaluations with clients to gather feedback.
  • Ensure all final invoices are processed and payments are completed.
  • Maintain relationships with clients for potential future events or referrals.

• Exceptional organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Creative flair with a keen eye for detail.
• Budget management expertise.
• Ability to work under pressure and handle unexpected challenges with poise.
• In-depth knowledge of wedding trends, vendor offerings, and London's event scene.
• Familiarity with different cultures and wedding traditions.
• Proficient in event management software and Microsoft Office Suite.

• Passionate about delivering extraordinary client experiences.
• Proactive, self-motivated, and able to work independently.
• A team player with a collaborative spirit.
• Flexibility to work weekends, evenings, and holidays as required.