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Executive Assistant to Chief Operating Officer

2 months ago

Aberdeen, Aberdeen City, United Kingdom Rovco Full time
About Rovco

Rovco is a leading industry 4.0 business and global provider of technology-enabled services to the offshore renewable energy and oil field decommissioning sectors.

The company's mission is to automate offshore wind services, leveraging cutting-edge research and novel perception data and autonomy technology to bring the offshore industry into the 21st century and promote the growth of marine-generated renewable energy.

The Opportunity

Rovco is seeking an Executive Assistant to support its Chief Operating Officer (COO) in a high-performing environment. The ideal candidate will act as a right-hand person to the COO, interacting seamlessly and with professional demeanor across a broad range of individuals, including the Executive and Senior Leadership Team.

This role would suit an individual who is confident in their ability to work independently to achieve outcomes from day-to-day responsibilities to more complex value-add projects.

Main Responsibilities
  • Support the COO in all aspects of their daily work routine, including maintaining their calendar, scheduling meetings, appointments, travel, and arranging dinners, social events, and public appearances.
  • Manage expenses for the COO and their team, ensuring accurate and timely reporting.
  • Organize and attend meetings, take minutes, capture action items, and ensure follow-through.
  • Support the COO and wider team with general administrative duties, such as preparing memos, letters, presentation decks, and other documents.
  • Manage phone calls, taking messages, and supporting external visitors or guests, handling highly sensitive and confidential information with discretion and emotional intelligence.
  • Take ownership of ad-hoc projects and activities from conception to completion, maintaining an organized office environment, and managing office and kitchen supplies.
  • Act as the primary point of contact for the office, greeting visitors professionally, handling phone calls and messages, and managing supplier and facilities contracts.
  • Liaise with the Quality, Health, Safety, and Environment (QHSE) team to ensure a safe working environment.
  • Assist with travel booking and general admin for the local teams.
Requirements
  • Proactive approach to supporting the Executive, with strong problem-solving and decision-making capabilities.
  • Exceptional organizational skills, with the ability to plan and prioritize accordingly to meet deadlines.
  • Growth mindset and emotional intelligence.
  • Strong interpersonal skills, with a positive and kind attitude.
  • Able to work in a fast-moving environment, while being adaptable in a rapidly growing company.
  • Excellent communication skills, both verbal and written.
  • Experience using the full Microsoft Office Suite.
  • Ability to represent the Executive, acting as an extension of that person, and ensuring discretion and confidentiality.
  • Flexible and adaptable, with an understanding of the demands of supporting a busy Executive.
What We Offer
  • Flexible working options, including compressed hours.
  • 33 days annual leave.
  • Private medical insurance, including dental and optical.
  • Career and learning development through paid courses, conferences, and events.
  • Curiosity fund up to £500 to spend on learning, which is not role-related.
  • Up to 10% company bonus.
  • Pension, up to 6% company contribution.
  • Life assurance, paid at 4X salary.
  • Volunteering day, to give back to your local community.
  • Cycle to work scheme.