Operations Coordinator
1 day ago
We are seeking an experienced Operations Coordinator to join our team in Hemel Hempstead. This is a full-time and permanent position that requires strong organizational skills and attention to detail.
The successful candidate will work closely with the operations team, supporting on administration, invoicing, POs, taking in and booking projects, and other tasks. Previous experience dealing with tradespeople is ideal, but not essential.
The role is fully site-based, working Monday to Friday, 8 am to 5 pm, with a 1-hour lunch break. Some flexibility is available for the right person. A salary of £27k to £30k is on offer, depending on experience, along with other benefits, full in-house training, on-site parking, and a supportive working environment.
Key Responsibilities:- Auditing actual budgets and providing targeted feedback reports for improvements.
- Contracts costings auditing.
- Filing receipts and invoices for all projects.
- Responsible for credit control regarding first-stage internal invoicing.
- Updating spend trackers with all purchases.
- Monitoring job timeframes and ensuring projects are completed in set timings.
- Adding Purchase orders to internal systems.
- Organising Project Managers calendar and booking site visits.
- Liaising with management regarding new site staff and dealing with first-stage recruitment and interviews.
- Organising materials from budget templates.
- Logging daily project updates.
- Organising completion certificates when projects are finished.
- Preparing and emailing out weekly operative schedules to clients.
- Distributing health and safety procedures for projects and ensuring information is collated and saved.
- Attending weekly project meetings and supporting by taking minutes and distributing these to the office.
- Ordering project materials with the assistance of the Quantity Surveyor.
- Managing material returns for damages and overstock.
- Arranging skip hire and waste sorting.
- Arranging the hire of tools, plant hire, and off-hire of equipment.
- Previous experience in Admin/Operations type work is essential.
- Previous experience dealing with tradespeople would be ideal.
- A positive attitude to work.
- Proficiency using office IT applications, especially Microsoft Excel and Outlook.
- Thorough and meticulous person with an eye for detail.
- Excellent interpersonal skills and communication.
- Adaptable and flexible in their approach to work.
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