PA to Fee Earners

3 weeks ago

London, Greater London, United Kingdom Owen Reed Full time
About the Role

We are seeking a highly organized and experienced Legal Support Specialist to join our Dispute Resolution team at Owen Reed. As a key member of our team, you will provide exceptional administrative support to our fee earners, ensuring the smooth operation of our department.

Key Responsibilities
  • Diary Management: Proactively manage and maintain fee-earner diaries, making appointments and coordinating internal and external client meetings.
  • Travel Arrangements: Make extensive travel arrangements, including domestic and foreign travel, and ensure expenses claims and trip reports are completed.
  • Email Management: Manage fee-earners' inboxes when they are out of the office, monitoring and responding to emails, and prioritizing correspondence to enable fee earners to focus on urgent matters.
  • Client Onboarding: Onboard new clients by following compliance rules, including requesting official KYC documentation and managing the opening of new matters.
  • Documentation: Produce documentation as required, including typing, drafting, and amending documents, letters, and correspondence.
  • Accounting and Billing: Prepare account forms and coordinate the end-to-end billing process, including liaising with the billing team and producing relevant documentation and reports.
  • Research and Administration: Undertake research using the internet and databases, and perform various administrative tasks to support the fee earners.
  • Communication: Liaise with clients, Counsel, and other external parties, and support other PAs where required.
About You

We are looking for a highly motivated and organized individual with experience in a demanding, high-performing legal services environment. You will have strong organizational skills, excellent communication skills, and a proactive approach to work. You will also have experience with Microsoft packages, including Outlook, Word, Excel, and PowerPoint, and knowledge of BigHand, Elite 3E, and iManage/FileSite would be advantageous.

What We Offer

Owen Reed is a leading law firm in London, and we offer a dynamic and supportive work environment. You will have the opportunity to work with a talented team of professionals and contribute to the success of our Dispute Resolution department.

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