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Senior Administrative Officer

2 months ago

Armagh, United Kingdom Brook Street Full time

SENIOR ADMINISTRATIVE OFFICER

ARMAGH BASED

MANAGERIAL SUPPORT POSITION

This role is temporary and may be extended based on service requirements.

As the Senior Administrative Officer to the Category Officer, you will deliver efficient and effective managerial support. You will oversee a team of 4 Assistant Category Officers within the Fleet and Transport Procurement section.
Proficiency in MS Office applications such as Excel, Outlook, and Word is essential. You will be adept in the daily use of spreadsheets and databases, as well as conducting typing and word-processing tasks. You will assist the Category Officer with procurement documentation. Familiarity with procurement and compliance within an administrative framework is advantageous.

Key responsibilities include:

  • Organizing and managing a team of category assistants to implement best practice procurement strategies.
  • Exercising supervisory responsibilities for staff organized in groups or teams, ensuring effective day-to-day management of functional activities within a designated category area.
  • Conducting research and analysis of results, and formulating recommendations regarding procurement documentation received.
  • Exercising judgement within a framework of rules and practices to identify the most suitable course of action from various options.
  • Typing, compiling, and issuing correspondence, including emails, letters, acknowledgements, minutes, memos, and reports. Circulating documents on behalf of the Compliance Manager or other team members, and collating inputs from multiple sources into a coordinated response.
  • Maintaining records to ensure that information is accurately recorded, stored, managed, and disposed of in accordance with relevant guidelines.
  • Utilizing computer systems and employing MS Excel and MS Word to provide precise compliance management information, reports, and graphs.
  • Liaising with other services, schools, and external organizations as necessary.
  • Participating in ad-hoc projects, including gathering and analyzing information to support the work of the section Category Officer.
  • Ensuring confidentiality of all information and records.
  • Performing any other duties related to the role as they arise.


Typical Qualifications and Experience:

  • Five GCSEs at Grade C or above or equivalent (including English Language or equivalent).
  • NVQ Business Administration Level 2 (or equivalent or at least 5 years of office administration experience).
  • Administrative experience with a strong knowledge of and proficiency in Microsoft Office, particularly in MS Excel, Outlook, and Word.
  • Experience in managing a team within an administrative office environment is essential.


BENEFITS INCLUDE:

  • Comprehensive training and induction.
  • Competitive pay rates.
  • Accrual of holiday hours as you work.
  • Support and mentoring from Brook Street (UK) Ltd.

At Brook Street, we value diversity of thought and experience, believing that exceptional outcomes arise from a diverse workforce and an inclusive culture where everyone feels valued and empowered to achieve their personal best.

Brook Street is recognized as a Disability Confident Leader and holds Gold Award status from the Defence Employer Recognition Scheme.

We are committed to supporting candidates with disabilities or veterans through our Guaranteed Interview Scheme, offering guaranteed interviews to eligible candidates.

Throughout the application process, we will discuss any reasonable adjustments needed to ensure your comfort and accessibility.


The hourly pay rate is £15.86, with a work schedule of Monday to Friday - 36 hours per week.