HR Administrator

1 month ago

Cambridge, Cambridgeshire, United Kingdom BDB Pitmans LLP Full time
About the Role

We are seeking a highly organized and detail-oriented HR Administrator to join our team at BDB Pitmans LLP. As an HR Administrator, you will play a key role in supporting the delivery of HR services to our employees and partners.

Key Responsibilities
  • Act as a system administrator, conducting day-to-day administration and maintenance of the HR, payroll, and benefits systems, ensuring data accuracy and integrity at all times.
  • Process the monthly payroll end to end, conducting activities including, but not limited to:
    • Collating and organizing the monthly data to be processed
    • Checking and inputting all changes into the system, before calculating payslips
    • Performing payroll, benefit, and pension reconciliations
    • Issuing P45s to leavers
    • Preparing the necessary reports to be checked by the HRIS & Compensation Manager and then signed off by the Chief Financial Officer
    • Preparing the salary journals and month-end reports for the Finance department
    • Assist the HRIS & Compensation Manager with the year-end payroll processes (e.g. P60s and P11Ds)
    • Act as the first port of call for payroll, benefit, and system-related queries, troubleshooting any issues and escalating to the relevant team member when appropriate
    • Provide administration support for the annual salary review process, sending out salary increase letters and updating the relevant systems
    • Support with the benefit administration processes, including but not limited to reconciling invoices, the open benefit windows, and benefit renewals
    • Prepare the weekly joiner, monthly changes, and leaver files for the Firm's benefits platform
    • Respond to surveys and produce reports as per business need, conducting data analysis where necessary
    • Assist the team in job code mapping of all roles and assisting with the annual salary benchmarking submissions
    • Assist with the Gender Pay Gap reporting and any future reporting requirements
  • Maintain and update employee records within the HR and Payroll systems as well as the Firm's document management system
  • Conduct in-person new joiner inductions
  • Assist Recruitment Advisor with ad-hoc recruitment needs by liaising with candidates, agencies, and internal stakeholders to ensure a smooth recruitment process for all
  • Assist with the administration and coordination of the trainee, intern, and solicitor apprentice programs, including inductions, summer vacation schemes, and work experience programs, particularly relating to on-boarding processes and offer processes
  • Provide general assistance with Early Careers recruitment & development matters, such as events and marketing
  • Support the L&D Team with organizing and delivering internal and external training
  • Administration support for Performance Review processes
  • Answer email queries that come into the HR team's shared email inboxes, responding to or directing each email to the relevant person as necessary
  • Process invoices, seeking the relevant approval and recording in the budget spreadsheet
  • Assist with the administration and coordination of Equity, Diversity & Inclusion (EDI) and CSR related activities
  • Assist the team with ad-hoc projects and other duties when required
What We Offer
  • 25 days holiday + bank holidays (exclusive)
  • 4 x life assurance
About Us

BDB Pitmans LLP is a leading law firm with a strong commitment to equity, diversity, and inclusion. We have a team of 400 experts dedicated to making a clear and positive difference, with the legal precision we are known for.

We care about helping shape what's important to people and society, and we are passionate about ensuring we create a work environment where everyone feels safe, respected, and fully supported to be themselves.

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