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Healthcare Administrative Coordinator

3 months ago

London, Greater London, United Kingdom Barts Health NHS Trust Full time

Job Overview

Pathology / Cellular Pathology

Medical Administrative Assistant Band 4

The Histology department is in search of a dedicated and proactive Medical Administrative Coordinator to become a vital part of our professional and welcoming Cellular Pathology team at Barts Health NHS Trust.

The role requires a commitment of 30 hours per week, with the expectation to work from 9:00 AM to 5:00 PM.

Key Responsibilities

We are seeking an individual with experience in audio typing and familiarity with medical terminology. The ideal candidate should possess prior experience in Cellular Pathology (Histopathology).

Our department processes approximately 12,000 surgical specimens annually from various clinical specialties.

Working with Us

Barts Health NHS Trust operates as an arms-length organization delivering pathology services to multiple NHS Trusts. Our Pathology Partnership is structured around established models for pathology networks, ensuring high-quality service delivery across all sites.

The Pathology services encompass a wide range of specialties, including Blood Sciences, Infectious Diseases, Cellular Pathology, Immunology, and more.

In the 2020/21 financial year, our total operating costs were approximately £126 million, supported by a workforce of around 822 full-time equivalents. We are committed to our WeCare values and strive to foster an inclusive environment where every staff member feels valued and connected.

Detailed Job Description and Main Responsibilities

We welcome applications from candidates with relevant experience. In return, we offer an excellent working environment, with a fully computerized department that is UKAS 15189:2012 accredited.

The comprehensive job description outlines the key tasks and responsibilities associated with this role, while the person specification details the qualifications, skills, experience, and knowledge required.

Person Specification

Qualifications

Essential Criteria

  • GCSE grade C or equivalent in Mathematics and English

Desirable Criteria

  • Amspar qualification or ongoing coursework

Experience

Essential Criteria

  • Substantial experience with computer systems
  • Proficiency in database usage
  • Previous office or secretarial experience
  • Ability to work under deadlines

Desirable Criteria

  • Prior experience in answering and managing telephone inquiries
  • Experience in a Cellular Pathology Department

Knowledge

Essential Criteria

  • IT literacy
  • Understanding of medical terminology
  • Knowledge of Health & Safety regulations

Desirable Criteria

  • Familiarity with Microsoft Word and Excel

Skills

Essential Criteria

  • Proficient typing skills, including audio typing
  • Strong understanding of medical terminology
  • Ability to adhere to Standard Operating Procedures
  • Excellent attention to detail
  • Supervisory and training capabilities
  • Competence in managing large volumes of data entry
  • Strong numerical and literacy skills
  • Good organizational and interpersonal skills
  • Ability to build and maintain professional relationships
  • Proficient in Microsoft Office applications
  • Capable of organizing personal workload to meet deadlines

Other Requirements

Essential Criteria

  • Ability to perform housekeeping duties as required
  • Capacity to fulfill duties with necessary aids or adaptations
  • Effective communication skills, both written and verbal
  • Highly motivated with a flexible approach
  • Enthusiastic and diligent work ethic
  • Ability to work independently and prioritize tasks
  • Capability to work amidst frequent interruptions

Desirable Criteria

  • Previous experience within the NHS
  • Ability to take minutes during meetings