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Experienced Senior Administrator in Whitstable
2 months ago
We are excited to announce an opening for a Senior Administrator within a thriving organisation located in Whitstable. This pivotal role involves providing comprehensive administrative assistance to the Projects & Technical Director, facilitating seamless operations and effective communication across the company.
Position Details:
Job Title: Senior Administrator
Location: Whitstable
Salary: £30,000
Working Hours: Monday - Friday, 9am - 5:30pm
Key Responsibilities:
- Generate high-quality short-term contracts and other essential documents utilizing established templates.
- Ensure the prompt collection of documentation from subcontractors and staff, maintaining a detailed matrix for tracking.
- Organize travel logistics for project teams, including flights, taxis, accommodations, and visa processing.
- Maintain and update company records and documents pertinent to projects and teams.
- Assist in the preparation and submission of tenders and operation & maintenance manuals.
- Prepare for meetings and related materials, coordinating arrangements for guests of the Director while showcasing excellent hospitality.
- Handle sensitive documents with the highest level of confidentiality.
- Efficiently manage payroll for projects.
- Perform general office tasks, including the upkeep of digital and physical document libraries, files, and archives.
- Communicate proficiently with clients and contractors at a professional level.
- Attend and document weekly project meetings, including remote participation with site managers.
- Effectively multitask and prioritize responsibilities to adapt to changing demands and respond swiftly to unexpected situations.
- Identify and resolve challenges through effective problem-solving.
Candidate Requirements:
- Exceptional skills in producing high-quality documents using Excel and Word.
- Ability to thrive in a fast-paced and dynamic environment.
- Strong written communication abilities for crafting professional correspondence.
- Outstanding proofreading capabilities.
- Familiarity with Microsoft Project software is advantageous.
- Previous experience in a health and safety-focused environment is beneficial.
In this role, you will have the chance to enhance your skills while contributing to exciting projects. Comprehensive training will be provided to ensure your success in this position. If you are a proactive and detail-oriented professional with a passion for administration, we encourage you to consider this opportunity.
Important Note:
The successful candidate must obtain government security clearance to SC level, with support from the organisation during the application process.
Next Steps:
We look forward to receiving your application and discussing how you can contribute to our client's success.
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