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Security Clearance Specialist
2 months ago
We are seeking a highly organized and detail-oriented Security Clearance Specialist to join our team at ESS. As a Security Clearance Specialist, you will be responsible for providing a security vetting service to internal and external customers, ensuring that all applicants' information and queries are processed professionally and efficiently.
Key Responsibilities:- Provide a security vetting service to internal and external customers, ensuring that all vetting applicants' information and queries are processed professionally and efficiently.
- Support the recruitment process by obtaining security clearances and checks for all new employees.
- Liaise with external agencies, such as the UK Security Vetting (UKSV) and other relevant organizations, to facilitate the vetting process, including transfer and processing of clearances.
- Act as the primary point of contact for vetting issues and problems, ensuring timely resolution and minimal disruption to business operations.
- Develop and implement security policies, protocols, and procedures to maintain a safe and secure environment.
- Conduct investigations into security breaches or incidents, gather evidence, and prepare detailed reports.
- Conduct regular audits and risk assessments to identify potential security threats and assess the effectiveness of security measures.
- Collaborate with our IT team to obtain and update security clearances, ensuring seamless integration with our systems.
- Ensure effective controls and measures are applied diligently and confidentiality is maintained throughout the vetting and aftercare processes.
- Assist stakeholders regarding vetting requirements, standards, and policy, ensuring enquiries are dealt with considering data protection/security in relation to disclosure of information.
- Escalate security vetting matters to supervision in a timely manner for guidance and resolution.
- Stay updated on industry trends and best practices in security management.
- Develop internal systems and workflow to obtain timely security clearances.
- Providing updates to show the status of security clearances for each individual and overall metrics.
- Prepare and implement the Company Security Instructions, liaise with other disciplines such as HR and IT to ensure security is considered and embedded within all appropriate policies.
- Own and maintain a security Risk Register where risks are identified, documented, tracked, mitigated, and monitored.
- Proficient in the use of the Microsoft Office suite of software, specifically Excel, Word, and PowerPoint.
- In-date SC clearance, with more than two years recent experience in a personnel security clearance role.
- Experience of BPSS and UKSV vetting processes.
- Experience on the use of electronic vetting/clearance databases and multi-IT platforms.
- Experience and knowledge of MOD and defence industry, and awareness of their recruitment and onboarding processes.
- Excellent attention to detail and accuracy.
- Ability to follow processes and adhere to strict guidelines.
- Excellent interpersonal skills.
- Ability to work under pressure and prioritize work as required.
- Professional, meticulous approach, with a keen eye for detail.
- Able to identify internal/external customer needs and consistently meet them.
- Act as an advocate of customers at all levels within ESS.
- Seek feedback from customers to improve the service.
- Maintains constant focus on current performance and of future goals regardless of circumstances.
- Review own performance against plans to achieve a more efficient and effective service.
- Constructively challenges current working methods and suggests ways to improve them.
- Able to act in the strictest of confidence with personal sensitive data - integrity is paramount.
- Ability to challenge, negotiate, and problem solve when required.
- Willingness to learn new standards and processes to apply best practice security.
