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We are seeking a highly organized and detail-oriented Human Resources Administrator to join our team at James Walker. As a key member of our HR department, you will provide administrative support to our Manufacturing Business Unit and deliver exceptional service to both internal and external customers.
Key Responsibilities:
- Support the recruitment and selection process, including drafting and displaying internal job postings, working with external agencies, and arranging interviews.
- Collate and distribute interview packs, schedule interviews, and conduct pre-employment checks, medical questionnaires, and obtain references.
- Ensure accurate and timely issuance of offer letters, new starter packs, and contracts of employment.
- Create new starter processes on our Human Resources Capital Management System, streamlining documentation and reducing duplication.
- Record all sickness absence on the HCM system and ensure all Return to Work (RTW) documentation is completed correctly and in a timely manner.
- Support formal meetings, including ad-hoc requests from the Leadership Tier Team, ensuring accurate and timely note-taking and signature capture.
- Monitor, update, file, and record all training activity, ensuring compliance with Legal, Mandatory, and Company-specific training requirements.
- Ensure the master document library is up-to-date, reflecting any legislation changes and using correct documentation for HR processes.
- Track and record maternity, paternity, and shared parental leave requests, ensuring compliance with Company policies and procedures.
- Confirm resignations and leaving dates in writing, arrange exit interviews, and ensure all Company property is returned.
- Prepare HR communications and announcements for the Employee notice board, ensuring accuracy and up-to-dateness.
- Ensure data records meet GDPR guidelines and support the GDPR Champion in issuing guidance to employees on data retention.
- Create Absence Reports for Finance/MD on a weekly basis and provide ad-hoc HR reports to support the MD of the business.
Requirements:
- GCSE in English and Maths Grade C and above or equivalent.
- CIPD Level 3.
- Strong Administration Skills.
- Ability to interact effectively and build relationships at all levels.
- Ability to multi-task and prioritize own workload.
- Dealing with sensitive and confidential information.
- Experience of working in a busy office environment.
Preferred Qualifications:
- CIPD/ Level 5.
- Qualification or working towards this.
- NVQ Level 3 Business Administration.
- Previous HR experience and knowledge of HR processes and procedures.
- Experience of working in a manufacturing environment.
- Ability to conduct interviews.
