Bid Writer's Assistant

1 month ago

Rochdale, Rochdale, United Kingdom Language Empire Full time
Job Title: Bid Writer's Assistant

Language Empire is seeking a highly skilled and detail-oriented Bid Writer's Assistant to join our dynamic team. In this key role, you will be instrumental in supporting the bid writing team by preparing, organizing, and submitting high-quality proposals for contracts.

Key Responsibilities:
  • Organize pre-submission documents and reference materials for bids
  • Analyze client needs, cross-reference technical questions, and create templates aligning questions with the specification
  • Complete essential details in selection questionnaires for tenders, streamlining the submission process
  • Take ownership of the PQQ process, including collating data of past bids and uploading them onto the knowledge base system to maintain accurate records
  • Complete the bid/no-bid document
  • Ensure bids are formatted according to client or company standards (fonts, layouts, tables)
  • Assist with proofreading drafts for grammar, clarity, and consistency
  • Assist with gathering insights on competitors, market trends, or past bid results to help craft competitive proposals
  • Ensure the proposal complies with the client's requirements by checking regulations, specifications, and guidelines
  • Act as a communication point between departments and stakeholders to gather required inputs for the bid
  • Coordinate with the bid team to manage workflow, prioritize tasks, and ensure smooth execution of bid-related activities
  • Write or edit basic sections of the bid, such as company introductions, qualifications, or non-technical sections
  • Assist in selecting or developing case studies, testimonials, and evidence of past success to include in bids
  • Create and maintain bid templates for future use and ensure consistency across multiple bids
Requirements:
  • A degree in fields such as English, Communications, Marketing, or related disciplines
  • Precision and accuracy in handling complex bid documents, ensuring no errors or omissions
  • Ability to assist in drafting, editing, and proofreading high-quality written content that is clear, concise, and persuasive
  • Capability to manage multiple bids and tasks simultaneously, prioritizing workload to meet strict deadlines
  • Ability to gather, analyze, and present information
  • Comfortable working as part of a team, collaborating with various departments
  • Ability to manage time effectively, ensuring all aspects of bid preparation are completed promptly
  • Familiarity with MS Office (Word, Excel, PowerPoint) and document management systems
  • Flexible and able to adapt quickly to changing priorities, bid requirements, and deadlines
  • Analytical skills to identify gaps in proposals and suggest solutions to ensure compliance and quality
  • Ability to reliably commute to our office in Rochdale
  • Hours: 35 per week
Benefits:
  • Become part of our team at Language Empire and you'll find an inclusive culture that prizes mutual respect, innovation, and high performance
  • Hard work deserves great benefits: Health and Well-being Support, Information and Assistance, Discount and Savings, and Office perks

We are a Disability Confident and Living Wage employer. Our Mission, Vision, and Value are centered around providing outstanding services that bridge the language barrier while respecting and celebrating cultural diversity.

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