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PA and Project Coordinator

2 months ago

London, Greater London, United Kingdom Bespoke Careers Full time
About the Role

This is a key and pivotal position to support the Studio Director of a North London architecture practice. Contribute to the smooth running of projects as well.

Key Responsibilities
  • Provide PA support to the Director, including diary and email management, travel arrangements, and secretarial support, as well as organizing internal and external meetings.
  • Support the Employee Ownership Trust (EOT) Board, including minute taking and meeting organization.
  • Create documents and reports in InDesign.
  • Manage and coordinate drawing issue protocols.
  • Receive and log incoming drawings and consultants' reports.
  • Maintain up-to-date project data and records.
  • Organize project meetings, book rooms, and arrange travel as required.
  • General typing and minute taking.
  • Research as required by the project team.
  • Coordinate studio meetings and events.
  • Cover reception as required.
Requirements
  • Prior PA and project support experience, ideally within the design/architecture industry.
  • Ability to work discreetly and confidentially, with a calm and professional manner.
  • Confident telephone manner and excellent spoken and written English with good spelling and grammar.
  • Ability to work well as part of a team and to meet demanding deadlines.
  • Advanced InDesign and Photoshop skills.
  • Good knowledge of Microsoft Office.
  • An eye for detail and accuracy.
What We Offer
  • Hybrid working after probation - 2 days wfh.
  • Additional annual leave based on length of service.
  • Health insurance.
  • Bonus - subject to company performance.