Chief Executive Officer's Executive Assistant

3 weeks ago

Cardiff, Cardiff, United Kingdom Yolk Recruitment Ltd Full time

About Yolk Recruitment Ltd:

Yolk Recruitment Ltd is dedicated to partnering with organizations that aim to enhance health, care, and wellbeing innovation. Our mission is to facilitate the swift development and integration of pioneering health and social care solutions that positively impact individuals and families.

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to the Chief Executive Officer. This role involves collaborating closely with the CEO to manage projects, support communications, and oversee the organization and tracking of all CEO-related activities and deliverables.

Key Responsibilities:

  • Project Coordination: Transform concepts into actionable processes that ensure effective execution. Enhance and implement systems to monitor CEO projects. Manage and prioritize CEO tasks, delegating responsibilities to team members as needed, and keeping the CEO informed of necessary actions and deadlines. Lead the execution of significant initiatives.
  • Communication and Marketing Support: Collaborate with the Communications, Public Relations, Marketing, and Events teams to create, edit, and proofread speeches and statements. Develop presentation materials and briefing documents for various engagements, including seminars, webinars, and multimedia productions.
  • Research and Analysis: Gather, evaluate, and summarize critical insights from diverse publications, including policy reports and stakeholder documents, to provide the CEO with comprehensive briefs and evidence-based recommendations for informed decision-making.
  • Documentation and Reporting: Create report templates and draft reports on behalf of the CEO, including performance summaries and materials for Board meetings.
  • Meeting Coordination: Organize and, when necessary, attend internal and external meetings. Prepare materials, take minutes, and ensure timely follow-up actions are completed, including drafting correspondence and circulating minutes.
  • Correspondence Oversight: Manage incoming communications, prioritizing and drafting professional responses on behalf of the CEO, while coordinating necessary actions with relevant team members.
  • Calendar Management: Handle all meeting requests and schedule appointments efficiently.
  • Stakeholder Relationship Management: Cultivate and maintain effective relationships with a wide range of stakeholders.
  • Governance Support: Collaborate with the Governance, Risk, and Compliance team to assist the CEO in fulfilling their responsibilities.
  • Travel Coordination: Arrange travel logistics, including flight and hotel bookings, and prepare detailed itineraries while managing expense claims for the CEO.

Essential Qualifications:

  • Proven experience as an Executive Assistant to a CEO or Executive Team, ideally within the public sector.
  • Practical knowledge of project management methodologies, including risk and opportunity assessment.
  • Strong background in speech and report writing, with excellent proofreading skills.
  • Proficient in various software applications, project management tools, and CRM systems.
  • Demonstrated research capabilities, with the ability to distill complex information into clear, concise reports.

Additional Qualifications:

  • Successful candidates will be required to undergo a security check.
  • Flexibility to adapt to the evolving needs of the organization is essential.

Benefits:

  • Be part of a dynamic and supportive team.
  • Enjoy a flexible working environment, including a flexible hours scheme.
  • Benefit from a healthy work-life balance with generous leave entitlements.
  • Participate in a pension scheme with employer contributions.

Join Us:

Yolk Recruitment Ltd is committed to diversity and inclusion in our workforce. We welcome applications from all qualified candidates, regardless of background or identity. Our goal is to ensure that our team reflects the diverse communities we serve.

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