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Office Administrator
2 months ago
The HALO Trust is a leading international humanitarian mine action charity, dedicated to saving lives and restoring livelihoods for those affected by conflict.
Job SummaryWe are seeking an experienced Office Manager to join our team at The HALO Trust. As a key member of our administrative team, you will be responsible for the smooth and efficient running of our office operations.
Key Responsibilities- Office Management: Ensure the office remains functional and efficient, making recommendations for improvement as needed.
- Facilities Management: Manage office facilities, scheduling servicing, repairs, and resolving issues in a timely manner.
- Financial Management: Manage office petty cash and reconcile at month end.
- Visitor Management: Manage and welcome all visitors to the office, ensuring they sign in and are offered refreshments.
- Meeting Room Management: Manage meeting room bookings for both the Wilton and London offices.
- Supply Chain Management: Organise and ensure adequate stocks of office supplies and consumables.
- Health and Safety: Ensure that behaviour and practices in the office comply with ISO standards on environment, Health and Safety, and Quality Management.
- Fire Safety: Conduct monthly fire checks and weekly fire alarm testing.
- Induction and Training: Organise and carry out office inductions for new staff at both the Wilton and London offices.
- Mail Management: Sort and distribute incoming mail, manage outgoing mail, and postage supplies.
- Experience: Previous experience as an Office Manager or equivalent.
- Skills: Ability to prioritise and co-ordinate tasks efficiently, attention to detail, problem-solving skills, initiative, organisational skills, excellent written and verbal communication skills, and excellent IT skills.
- Values: Maintains a positive attitude towards routine tasks and works within the framework of HALO's core values, promoting its ethos and mission statement.
- Competitive Salary: £25,000 - £28,000 pro rata, depending upon experience.
- Opportunities for Career Progression: Excellent opportunities for career progression.
- Pension Scheme: Contributory pension, HALO will match up to 5% of contributions.
- Annual Leave: 25 days annual leave (pro-rata) and 8 Public Holidays.
- Reimbursement for Travel Costs: Reimbursement for London travel costs, subject to terms and conditions.
- Life Assurance: Non-contributory Life assurance.
- Occupational Health Services: Occupational Health Services.
- Private Medical Insurance: Private Medical insurance.
- Flexible Working: Flexible Working.
- Cycle to Work Scheme: Cycle to work scheme.
