Digital Communications Specialist

2 weeks ago

London, Greater London, United Kingdom Search Full time
About the Role

This is an exciting opportunity to support the Marketing and Communications department on a wide range of administrative, financial and project management tasks, helping to ensure the smooth running of this global function.

Key Responsibilities
  • Provide PA support to the Chief Communications Officer, interacting with the Executive Committee and a broad range of internal and external stakeholders from around the world.
  • Co-ordinate a schedule of meetings for the Marketing and Communications department, including monthly calls and staff retreats and attendance at major conferences.
  • Support planning processes and manage planning documentation from across the globe and with regional Marketing and Communications teams.
  • Provide project management support for key external events or communication priority projects, which may involve dealing with multiple teams across the globe.
  • Handle team administrative tasks, such as co-ordination of subscriptions, updating SharePoint pages and providing invoicing support.
  • Provide support on special communications projects as required.
  • Administrative support for the Marketing and Communications department, including travel logistics and associated invoices.
  • Diary co-ordination and PA support for the Chief Communications Officer to include, but not limited to: diary management, dealing with correspondence, invoices and expenses, travel arrangements and itineraries, preparing and managing meeting papers, organising meetings, events and conference calls and appointments, minute taking and facilitation.
  • Work closely with the other PAs within the organisation, as well as the Office Services team, ensuring good teamwork and effective communication.
  • Other tasks as assigned by the Chief Communications Officer.
Requirements
  • Experience of handling basic financial tasks such as processing invoices.
  • Knowledge of basic evaluation tools, such as surveys to assess success of campaigns.
  • Well-developed IT skills, including the use of standard software packages (SharePoint, Word, Excel, PowerPoint and Adobe Acrobat).
  • Interest/experience in one of the following fields of communication is desirable: events, social media, web editorial, audio-visual.
  • Excellent verbal and written communication skills.
  • Communications
  • Experience of note-taking and distributing meeting outcomes.
  • Project management experience with the ability to manage long-term projects alongside short-term, urgent tasks and meeting tight deadlines.
  • Ability to combine self-management when working alone with productive team membership.
  • Demonstrated cultural awareness and sensitivity to the diversity of values, views and approaches to issues relevant to the program.

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