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Administrative Assistant

2 months ago

Manchester, United Kingdom Chiesi Farmaceutici S.p.A. Full time
Job Summary

We are seeking a highly organized and detail-oriented Compliance and Legal Administrator to join our Legal and Compliance team at Chiesi Farmaceutici S.p.A. in Manchester, GB.

Main Responsibilities
  • Provide administrative support to the Legal & Compliance Director and team, ensuring all activities are carried out in accordance with Chiesi Policies, Standard Operating Procedures (SOPs), and other relevant internal and external requirements.
  • Monitor and manage the contract process, including facilitating and providing advice to staff, issuing contracts for signature, and recording agreements and documents on relevant systems.
  • Support the running of the Procedural Document Governance Group, scheduling meetings, writing up minutes, and documenting action points.
  • Administer SAP for the Legal & Compliance team and assist in the best use of available resources and processes to meet industry deadlines.
  • Provide general administration for the team, including diary management, tracking and submitting expenses, booking meetings, travel, and accommodation, and scheduling weekly team meetings.
  • Oversee the Trademark Platform and keep track of trademark expiries and renewals.
  • Chair the monthly Medical Donations & Grants Committee meeting, complete due diligence, and follow-ups, and update the relevant tracker.
  • Perform daily PAYCE checks.
Requirements
  • Proficient in all Microsoft Office programs, including Word, Outlook, Excel, and Teams.
  • Excellent organizational skills, attention to detail, and exemplary record keeping.
  • Ability to work on multiple workstreams for different stakeholders and meet multiple deadlines.
  • Experience of working in the pharmaceutical sector or a willingness to understand and work in this sector.
  • Strong skills in time management and prioritization.
Working Environment

Chiesi Farmaceutici S.p.A. offers a blended approach to work, giving you the flexibility to work from home 2 days per week on mutually agreed days. We also offer a great benefits package, including Pension, Private Medical and Dental cover, 25 days leave, competitive salary, and an annual bonus scheme.

The role will be based at our Head Office, close to Manchester Airport with excellent public transport links and the added advantage of free car parking and electric charge points if you choose to drive to work.