Payroll Manager
4 days ago
Widener University is seeking a highly skilled Payroll Manager to oversee the university's payroll process as a member of the Payroll and Accounts Payable team within the Fiscal Operations & Risk Management department.
Job Summary:The Payroll Manager will be responsible for the timely and accurate processing of employment-related payments, including student workers. This role requires strong analytical and problem-solving skills, as well as excellent communication and interpersonal skills.
Key Responsibilities:- Manage the processing of over $80 million of university payroll disbursements to faculty, staff, and student employees working on 3 campuses and in 30+ states
- Communicate information regarding processes, procedures, and best practices to the university community
- Assess opportunities for improvement and execute to increase efficiency of workflow
- Conduct an in-depth review of payroll reports and summaries to identify discrepancies and variances and ensure accuracy prior to payment
- Verify proper authorizations are in place for outgoing payments
- Process payroll requests, including data compilation, input, coding, electronic and physical check runs, responses to customer and auditor inquiries
- Manage time entry and approval process for applicable employees
- Process transmission of direct deposit and positive pay data to university's financial institution. Proactively researches and resolves issues
- Manage weekly, monthly, and off-cycle payroll runs including exempt, non-exempt, and students
- Manage inquiries and payroll-related communication to and from the university community
- Ensure proper recordkeeping for use in tax preparation and periodic audits
- In coordination with Director of Accounts Payable & Payroll, research new tax locality/state withholding instructions upon setup and also at calendar year end for tax filing guidelines and updates.
- Lead the fiscal year-end process for monitoring and recording payments in the correct period and assists Controller's team with accrued payroll calculations
- Collaborate with departments across campus to ensure proper recording of transactions
- In coordination with Director of Accounts Payable & Payroll, manages the reconciliation and production of year-end tax reporting, including distribution of Form W-2s and IRS reporting to applicable individuals
- Assist with creation of reporting for senior management and executive boards
- Develop guidelines and procedures for proper submission, handling and coding of time entry and employee profile information in accordance with University policies
- Serve as subject matter expert of University's standalone HCM provider to educate on processes and resolve issues
- Participate with new system and application implementations by reviewing and assessing current and proposed workflows and system testing of new processes.
- Ensure proper document and file retention to facilitate University audits and analysis.
- Bachelor's degree in Business Administration or a related field or equivalent combination of relevant education, training and/or experience.
- Five (5) years of experience in Payroll, Fiscal Operations or relevant area
- Ability to adapt current processes
- Demonstrated experience with ERP systems and moderately advanced Microsoft Excel
- Excellent written, verbal communication and interpersonal skills required.
- Thorough understanding of payroll functions and operations
- Excellent organizational skills and attention to detail.
- Ability to motivate and develop staff
- Experience with Ellucian Colleague and Informer
- Experience in Higher Education
- Prior supervisory experience
- Experience with standalone HCM system
- This role may require periodic overtime as needed (quarterly and year-end closings etc.)
- Prolonged periods sitting at a desk and working on a computer.
- Usual office environment;
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Widener University is committed to fostering an inclusive community in which faculty, staff, and students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We are an equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or status as a protected veteran.
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