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Administrative Support Specialist

2 months ago

Penrith, Cumbria, United Kingdom Reed Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Reed. As an Administrative Support Specialist, you will play a critical role in providing efficient financial and administrative support across our client's business.

Key Responsibilities:

  • Data Entry: Accurately input data onto our system to ensure seamless record-keeping.
  • Record Management: Manage records, ensuring they are scanned, filed, and stored correctly to maintain a high level of data integrity.
  • Ordering and Authorization: Support the ordering, coding, and authorization of goods and services for each department, ensuring timely and accurate processing.
  • Invoice Preparation and Collection: Monitor invoice preparation and collection of monies due, ensuring prompt payment and accurate financial records.
  • Front Desk and Communication: Greet visitors, manage incoming and outgoing post, and handle phone and email enquiries in a professional and courteous manner.
  • Meeting Coordination: Coordinate internal and external meetings and events, including taking meeting notes to ensure accurate documentation.
  • Data Quality: Maintain high-quality data records, ensuring accuracy and completeness.

Requirements:

  • Numeracy and Accuracy: Possess strong numeracy and accuracy skills, with excellent communication skills to effectively interact with colleagues and stakeholders.
  • Education and Experience: Hold a minimum of 4 GCSEs, including Maths and English, and have experience with Microsoft Excel, Word, and other IT packages.
  • Teamwork and Independence: Demonstrate the ability to work as part of a team and independently, with a strong work ethic and commitment to delivering high-quality results.
  • Desirable Qualifications: NVQ 2 or equivalent qualification/experience in a relevant discipline, first aid qualification, finance system experience, and minute-taking skills are desirable.

About the Role:

This is an excellent opportunity to join a supportive working environment within a business that values its staff. If you are a motivated and organized individual with a passion for administrative support, we encourage you to apply for this role.