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Deputy Head of Events Manager
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London, Greater London, United Kingdom Enable Full timeAbout EnableEnable is a charity dedicated to improving people's wellbeing and strengthening local communities. We work with councils, charities, and other local organisations to deliver health, leisure, community services, and events that enrich people's lives and strengthen our local community.Job OverviewThe Deputy Head of Events will be responsible for...
Deputy Head of Events Manager
2 months ago
About the Role:
We are seeking an experienced and skilled Events Professional to join our team at Enable as a Deputy Head of Events. This is an exciting opportunity to be part of a company that positively impacts the community around them.
Key Responsibilities:
- Team Management:
- Overall management of the Events Team
- Line management of management team within the Events Team
- Overseeing sufficient staffing levels for all booked events and that all staff are correctly inducted to carry out their roles and responsibilities for large scale production events
- Work closely with HR to manage recruitment of new team members
- Attending HoS meeting on behalf of Head of Events
- Finance and Admin:
- Overseeing, reconciling and managing Events budget and achieving targeted income
- Managing and finalising the monthly financial reconciliation
- Handling customer complaints and resolving within the agreed timeframes
- Ensuring Events Team keep the Events diary updated with venue bookings and the budget updated with all recorded income and expenses
- Signing off expense and budget spend with the events team
- Creating POs and invoices and liaising directly with the Finance Team as required, following up invoices to ensure that all monies owing are paid
- Venue Management and Booking:
- Venue experience with knowledge of event management, venue sales and marketing and operations
- Attending technical or production meetings and participating in Safety Advisory Group meetings as required
- Overseeing Events Team ensuring all application paperwork per event is complete and compliant with the requirements of the Event Policy
- Event Production:
- Supporting the Head of Events and Production Teams with the delivery of events produced by Enable
- Assisting with the physical set up and dismantling of events, including the management of contractors and suppliers and the distribution and return of events equipment / stores and vehicles as required
Requirements:
- Experienced leader, with the ability to take on a successful and established team
- Previous experience in complex budget management
- Experience engaging directly with senior level management
- Proven record of operational excellence with ability to manage multiple responsibilities simultaneously, demonstrating resourcefulness in resolving issues, the ability to prioritise, and a detail orientated approach
- Self-driven, results-oriented, entrepreneurial individual, with a positive attitude
- Good organisational and time management skills
- A collaborative person, able to work with peers across other functions in the business
- Intellectually curious about the industry
- Proficient in a range of office software: Outlook, Excel, Teams
- Thrive in fast-paced environments, managing multiple tasks and projects efficiently against deadlines
- Proactive approach and pride yourself on going the extra mile to create 5 star customer service
- Ability to work autonomously while readily collaborating with the wider events team
Nice to Haves:
- Drivers Licence
- Proficiency with Priava, or other diary management software
- Experience with Xero, Sage or other accounting software
