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Bid Manager

2 months ago

Slough, Slough, United Kingdom Thornton and Lowe Bid Resource Ltd Full time
Job Purpose:

Thornton and Lowe Bid Resource Ltd is seeking a highly skilled Bid Manager to join our team in the Waste and Recycling Sector. As a key member of our commercial team, you will be responsible for managing tender activities, driving the process forward by liaising with key stakeholders to produce high-quality tenders, consistently delivering solutions to meet customers' needs.

Key Responsibilities:
  • Manage the preparation and completion of Pre-Qualification Questionnaires (PQQs), Invitation to Tenders (ITTs) and tender documents in alignment with customer requirements.
  • Identify strategies and prepare a tender plan to ensure all tenders and bids are acted upon within strict deadlines.
  • Develop and issue operational guidelines and documentation to support management of complex tenders, ensuring all key internal stakeholders are briefed on tender requirements.
  • Coordinate and manage tender activities across the business; issue tender notification packages and ensure required documentation is returned from internal stakeholders within specified deadlines.
  • Review tender documentation and perform quality checks to ensure compliance with the requirements of PAS99:2012, the quality policy and documented processes.
  • Monitor tender responses from contributors, ensuring high-quality information is received for inclusion in tender document, promptly escalating any quality or integrity issues identified.
  • Manage production of tender documentation, reviewing to ensure a high level of accuracy and completion prior to timely submission.
  • Drive tender to successful closure, consistently delivering high-impact solutions to maximise long-term profitability of the contract.
  • Manage customer relationships throughout the tender process, ensuring a high level of customer care is maintained throughout.
  • Liaise proactively with the Contract Manager or Sales lead, ensuring they are fully briefed and supported to put the contract into operation.
  • Support the General Manager to identify new business opportunities, maximising opportunity to win tender bids through the open procurement process.
  • Monitor the Bid Writer's performance, coaching and providing constructive feedback whilst identifying employee training needs.
  • Assist the Bid Writer, where necessary, to ensure that all bids are completed on time and to the required standard.
  • Ensure that either the Bid Manager or Bid Writer attends all site visits alongside the commercial team.
  • Attend and contribute towards client presentations.
  • Follow the Bid/No Bid Process for each opportunity to ensure the company is focusing on the correct bids.
  • Ensure full compliance with all Company policies and procedures including health and safety and employment.
Requirements:
  • Educated to degree level.
  • Full driving licence. A company car is provided for the purpose of site visits.
Desirable Skills and Experience:
  • A minimum of 3 years' experience of bid/tender management.
  • Ideally, waste and recycling industry experience.
  • Commercial awareness of tendering processes with a sound understanding of business development.
  • Demonstrates a confident 'can do' attitude, and a passion for delivering solutions that will exceed customers' environmental and sustainability targets.
  • Excellent communication skills, both verbal and written.
  • Highly motivated, with strong organisational and time-management skills.
  • Good attention to detail with high importance placed on accuracy.
  • Strong writing and proofreading skills.
  • Extensive negotiation, influencing and decision-making skills.
  • Able to prioritise and work well under pressure to meet strict deadlines.
  • Able to identify opportunities for further business development.
  • Excellent analytical and problem-solving skills.
  • Ability to multi-task, working on several projects at any one time.
  • Ability to motivate and coach direct line report/s to ensure their potential is fulfilled.
  • Quality focused.
  • Evidence of an excellent working knowledge of Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
  • Flexible with working hours to ensure deadlines are met.