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Associate Producer

2 months ago

London, Greater London, United Kingdom Sleek Events Full time

About Sleek Events

Sleek Events is a leading Live Experience Marketing Agency based in London, UK. We specialize in connecting businesses with their audiences through exceptional events worldwide. Our extensive client base represents the world's best-known brands, and we deliver a broad variety of event formats, from exhibitions for 16,000+ delegates to private dinners and live consumer experiences for brands.

Our agency has experienced significant and consistent growth over the years, with a strong focus on client satisfaction and team development. As a privately owned agency, we value connections and prioritize people, recognizing that our team, clients, and suppliers make us who we are. Our primary goal is to make our clients' lives easier, and we operate as an extension of their team.

Our Culture

Communication is at the heart of our agency, and we pride ourselves on attracting and retaining the best people. We believe in a collective effort when it comes to decision-making, valuing everyone's contribution and being proud to be accredited as an Investor in People. Our team is self-motivated, with high standards and a willingness to learn, regardless of seniority. We know how vital it is for team members to know their value to the business and feel rewarded for their contribution.

Our Workplace

We believe that our workplace should be a place that makes you feel good. Our office is based in a stunning location, and we share everything from playlists to weekend baking efforts. We genuinely have a lot of fun together, and we regularly socialize after work, including our Thursday early finish office drinks. Our founder, Jen, loves arranging social events for the team, including weekends away, team away days, and more.

Role Overview

As an Associate Producer, you will be a key point of contact on projects, with junior team members looking to you for guidance on the projects you lead. You will be responsible for delivering outstanding, creative brand events and experiences, working on our world-class events for globally renowned brands. You will be involved in developing ideas and concepts, delivering tasks and projects on time and in budget, and growing in confidence to push boundaries.

Key Responsibilities

  • Own small-scale projects or dedicated project sections from beginning to end, communicating with all relevant teams to guarantee a successful result.
  • Anticipate and respond intuitively to challenges with appropriate solutions.
  • Implement client requirements on a project-by-project basis, challenging and suggesting alternatives if it's for the good of the project.
  • Manage budgets in multiple currencies, ensuring accuracy with any fluctuations justified, adhering to internal processes.
  • Work with the wider team and clients to source and select all event elements, including venue, logistics, creative, and technical.
  • Brief in simple creative design briefs to the creative team, managing time spent and deadlines.
  • Hold a basic understanding of technical production, but know when to bring in a dedicated technical production manager/team for the good of the project.
  • Manage supplier relationships, sourcing, briefing, negotiating, and ensuring deadlines and budgets are met.
  • Develop a preferred supplier network, ensuring the best rates and delivery of service.
  • Understand and adhere to event health and safety requirements.
  • Actively participate in internal and external debriefs for the purposes of review and continual improvement.
  • Share learnings with the team from an operational, technical, content, and supplier perspective.
  • Manage the post-event administrative process, including working with Marketing to create a case study.

Client Relationships

  • Maintain client relationships by delivering high-quality work at every stage of the project.
  • Show a comprehensive acknowledgement of the clients' objectives and how these could translate to an event 'red thread'.
  • Play a more active client-facing role, beginning to own/manage a specific area of the client success journey.
  • Be proactive in all client engagements and ensure all communication is prompt, meeting client SLAs.
  • Play an active role on RFPs, specifically assisting with budgeting and supplier communication.

Finance

  • Preparation and ongoing proactive management of budgets in multiple currencies, ensuring accuracy with any fluctuations justified, adhering to internal processes.
  • Ensure the team's time is well allocated, tracked, and spent wisely on projects, charging for actual time spent.
  • Be a time management guru, ensuring all timesheets are accurate and updated regularly.
  • Ensure projects are reconciled and information is passed in a timely fashion to Finance for billing.

About You

We are seeking individuals who represent the following:

  • Experience of working in a creative event agency environment and project team management.
  • Self-motivated with enthusiasm towards the role, the company, and your colleagues, willing to take on tasks, no matter how menial.
  • Operates to an exceptional level of delivery, balances an excellent eye for detail while considering the overall project objectives.
  • Works in a calm and composed manner when managing multiple projects and deadlines.
  • Maintains the resilience and stamina required to sustain performance when under pressure.
  • A true team player who works collaboratively and provides excellent support.
  • Passionate about supporting your peers to be better.
  • Naturally proactive, self-motivated, and thrives in a fast-paced environment.
  • Enjoys being involved in a wide variety of projects.
  • Actively seeks and welcomes feedback.
  • An ability to build long-term, mutually beneficial relationships at all levels.
  • Leads by example with the ability to inspire and motivate others - particularly when inevitable challenges arise.
  • Embodies the values of the Sleek Events team.
  • Has a passion for culture and design and enjoys exploring latest trends.