Current jobs related to Administrative Typist - Crewe, Cheshire East - Mid Cheshire Hospitals NHS Foundation Trust

Job Overview

An excellent opportunity is available to become a vital member of the General Surgery Administration Team, which includes Colorectal, Upper GI, Vascular, and Breast services.

We seek an individual with swift and precise typing abilities, coupled with the capacity to offer administrative assistance to a dynamic team supporting consultants and their respective teams.

The ideal candidate will be self-motivated, possess outstanding communication skills, and demonstrate the ability to work independently. Familiarity with medical terminology and audio typing would be beneficial.

The successful applicant will collaborate within a team in a shared office setting.

Main Responsibilities

• Assist the Personal Assistant/Administrative Personal Assistant in delivering a thorough secretarial service, including organizing and coordinating arrangements, typing and distributing documents and reports, recording information, and filing, ensuring all documentation meets the expected performance standards and deadlines.
• Provide a comprehensive clerical service to the divisions, executing all relevant tasks such as retrieving, preparing, and filing patient information/data, arranging transport, scheduling appointments, managing correspondence, photocopying, faxing, and emailing, as well as distributing reports and letters according to service requirements.
• Maintain systems and processes to guarantee that patient information/data is accessible at the appropriate time, in the correct location, and complete and accurate according to established quality standards.

About Mid Cheshire Hospitals NHS Foundation Trust

Mid Cheshire Hospitals NHS Foundation Trust (MCHFT) is dedicated to providing high-quality, safe, and effective healthcare to the residents of Cheshire and surrounding areas. The Trust operates several facilities and employs nearly 5,000 staff members, offering around 540 hospital beds and a variety of services, including emergency care, maternity, outpatient services, therapies, and pediatric health.

The Trust is also a participant in the Central Cheshire Integrated Care Partnership (CCICP), a collaborative local health initiative that delivers a range of community services across South Cheshire and Vale Royal.

During the pandemic, the Trust was acknowledged nationally for its 'Be Safe Be EquiPPEd' initiative, which aimed to ensure the safety of both staff and patients through proper PPE usage.

The results from the 2020 national NHS Staff Survey indicated improvements in all aspects of the safety culture theme, with 92% of respondents feeling their roles positively impacted patient care. The Trust also received national recognition for its workforce health and wellbeing programs.

At Mid Cheshire, we prioritize our staff's wellbeing, understanding that to provide the highest quality, compassionate care to our patients, we must also support our colleagues.

Job Responsibilities

• Update patient information/data post-appointment, adhering to agreed quality standards, and locate and retrieve supplementary documentation as needed, ensuring diagnostic reports and essential documents are filed appropriately.
• Maintain the case note tracking system, ensuring its proper functionality, promptly addressing and/or reporting any issues or delays.
• Utilize the necessary electronic systems for correspondence, clinic management, and result retrieval as required.
• Foster constructive relationships with colleagues across divisions and externally to enhance service effectiveness and efficiency for patients.

Qualifications & Knowledge

Essential

• Proficient in computer skills, including ECDL or equivalent, and Microsoft Office.
• Experience in typing/keyboard operations.

Desirable

• Familiarity with hospital systems (PCS).
• Understanding of medical terminology.

Skills

Essential

• Demonstrated verbal and written communication skills.
• Ability to work collaboratively within a team.

Values

Essential

• Commitment to the Trust's values regarding raising concerns at work and treating others with respect.
• A dedication to quality and safety in all aspects of work.